Business Administrative Associate I

Rapidly Growing Life Sciences Technology Company

Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health.

We are looking for a highly motivated Business Administrative Associate I to join our Business Operations team!

This is an onsite full-time Monday-Friday contracting position based in our Fremont CA office.

How You’ll Contribute

Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review

Order and manage company SWAG

Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties

Manage company travel arrangements and associated reporting

Monitor the Company’s voice message system and greet/escort guests

Activate/deactivate access cards in the security system and create photo ID badges

Manage employees’ onboarding and offboarding process

Manage incoming and outgoing mail and packages

Manage the maintenance of a neat and orderly office environment

Manage company Certificate of Insurance (COI) process and vehicle policy programs

Manage employee timecard process

Support company customer or external business partner visits Assist in scheduling business meetings and candidate interviews

Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors

Other job duties as requested

Qualifications, Skills, Knowledge & Abilities

Associate degree

2-3 years of office administrative experience is required

Tech-savvy, be able to use computer and systems proficiently, including Microsoft Office Suite and data entry

Highly organized and strong time management skills

Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure

Be able to demonstrate good communication and interpersonal skills

Be detail-oriented with focus on accuracy

Ability to read and interpret documents

Regular, consistent and punctual attendance

May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

This contracting position offers an hourly pay rate between $27/hour and $30/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.

#LI-Onsite

Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics’ EEO Policy and Know Your Rights . If you have a disability or special need that requires accommodation, please let us know by contacting [email protected] .