Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M Agrilife Extension Service

Department

4-H Youth Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas 4-H

Texas 4-H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4-H empowers youth through a wide range of hands-on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4-H provides projects and programs designed to match every interest—including agriculture and livestock, STEM, healthy living, leadership, and natural resources.

From robotics to food science, fashion to photography, Texas 4-H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M AgriLife Extension Service and dedicated volunteers, Texas 4-H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4-H continues to inspire and nurture generations of Texans.

Position Information

The Business Coordinator II provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.

Responsibilities

Business Office:

Actively monitors aged invoices and declined transactions and conducts appropriate follow-up to ensure outstanding payments are collected in a timely manner.

Creates invoices in iPay and works with A/R Coordinator to follow up on payments received.

Obtains signature and processes all county transfers for State approval.

Monitors and processes all county waivers at state level.

Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets.

Runs enrollment reports for the Texas 4-H Program Director and/or when requested.

Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed.

Assists A/P coordinator with vendor set-up and monitoring the set-up process in AggieBuy.

Assists A/P coordinator with account reconciliation when needed.

Logs checks for A/R coordinator when needed.

Serves as a backup to other business office positions when needed.

Prairie View Cooperative Extension Program (PVCEP):

Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units.

Monitors and processes Prairie View county waivers in accordance with established policies and procedures.

Maintains accurate records by logging and tracking all approved enrollments.

Develops and distributes annual invoice to Prairie View in a timely manner.

Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments.

Formsite:

Serves as contact for state and district faculty and staff members relating to forms and formsite.

Monitors Formsite account for space allotments and payment.

Works with business office team members to maintain and update submission forms for the State 4-H Business Office.

Inventory:

Maintains accurate and up-to-date inventory records for all departmental assets.

Creates preliminary Fixed assets when new items are purchased.

Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records.

Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements.

Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution.

Ensures surplus processes are completed in compliance with applicable policies and procedures.

Collaborates with staff to track asset movement and ensure accountability across the department.

Maintains documentation and reporting related to inventory status, updates, and surplus actions.

Texas 4-H Website:

Serves as a contact for all 4-H Specialists related to updating and maintaining the Texas 4-H Youth Development Program Website.

Works directly with AgriLife Communications and AgriLife Information Technology on maintaining operations and components of website.

Explores and installs various plug-ins as needed on the website.

Ensures ADA compliance of information posted on website.

Performs monthly link check of entire website.

Maintains and updates 4-H youth development program resources online via Texas Resources database.

Works with Texas 4-H Faculty to ensure updated annual forms and information are posted on the website.

Other:

Provides support, as needed, to 4-H programs and processes.

Assists with Texas 4-H page on Texas A&M AgriLife intranet as requested/needed.

Performs other duties as assigned.

Required Qualifications:

Bachelor’s degree in applicable field or equivalent combination of education and experience.

Three years of related experience.

Knowledge of word processing and spreadsheet applications.

Effective verbal and written communication skills.

Strong interpersonal, leadership, problem solving, and organizational skills.

Maintains attention to detail and utilizes sound judgment.

Ability to multitask and work cooperatively with others.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.