Business Operations and Contracts Manager

Calista Brice Mine Services LLC

Regular

JOB SUMMARY:

The Business Operations & Contracts Manager leads financial management, project controls, contract and subcontract administration, procurement oversight, and operational support for Calista Brice Mine Services. Reporting to the Program Manager, the position promotes compliant contract execution, effective project delivery, sound financial performance, and sustainable business unit growth.

The position manages contract lifecycles from solicitation and negotiation through modification and closeout; monitors project costs, schedules, and performance; and advises management on contractual requirements and commercial risks. Negotiations and commitments are conducted only within delegated authority and in coordination with corporate Contracts and Legal, as appropriate.

The position collaborates with the Program Manager, project teams, corporate accounting and finance personnel, business units, subsidiaries, and external partners. Success requires strong financial and analytical capability, initiative, attention to detail, sound judgment, and the ability to manage competing priorities in a deadline-driven environment.

ESSENTIAL FUNCTIONS:

FINANCE

• •Lead business unit and project financial planning, budgeting, forecasting, and cost management, including revenue projections, operating expenditures, indirect cost pools, intercompany transactions, and key cost drivers; support joint ventures, mentor-protege agreements, and other strategic arrangements, as applicable.
• •Prepare monthly financial reports and management recommendations addressing profitability, revenue recognition, WIP, cash flow, cost analysis, and budget-to-actual variances; identify financial risks, trends, and opportunities to improve profitability and efficiency.
• •Maintain project cost controls for budgets, expenditures, and commitments; evaluate actual costs, percent complete, cost-to-complete estimates, and anticipated financial results against approved budgets, and recommend corrective actions for cost variances or potential overruns.
• •Serve as the business unit liaison with Calista Brice corporate accounting and finance; coordinate monthly and annual financial close, reconciliations, audits, and audit responses, and support applicable GAAP, FAR, DCAA, SBA, and federal contracting requirements.
• •Coordinate accurate and timely project billing, invoice preparation, accounts receivable, and collections; review vendor and subcontractor invoices, expense reports, and purchasing transactions for authorization, coding, supporting documentation, and compliance with policies, contracts, and accounting standards.
• •Prepare and review financial components of bids, proposals, and contract modifications for commercial, government, cost-plus, and other contract types; coordinate financial setup for awarded projects.
• •Coordinate capital purchases, asset tracking, depreciation schedules, and capital budget monitoring.

CONTRACTS

• •Administers assigned prime contracts, subcontracts, purchase agreements, and service agreements throughout their lifecycles.
• •Review, interpret, and communicate contract terms, customer specifications, deliverables, rights, obligations, billing requirements, and approval requirements to the Program Manager and project teams.
• •Prepare and coordinate solicitations, bid and proposal evaluations, and negotiations of contract and subcontract terms, modifications, change orders, teaming agreements, nondisclosure agreements, and memoranda of understanding within delegated authority.
• •Manage procurement and vendor or subcontractor administration, including pricing evaluations, commitments, procurement strategies for new business opportunities, purchasing documentation, performance tracking, contract compliance, and supplier-change recommendations.
• •Monitor contractual milestones, notices, deliverables, performance requirements, and approval workflows; maintain complete contract files, registers, and management reports.
• •Identify and elevate contractual, legal, financial, and performance risks; coordinate claims, delays, disputes, inquiries, and interpretation issues with corporate Contracts and Legal.
• •Lead contract closeout and exit activities, including final deliverables, financial reconciliation, documentation, and releases; maintain effective relationships with customers, vendors, subcontractors, and business partners.

BUSINESS OPERATIONS

• •Support the Program Manager in implementing scalable financial and administrative processes for business unit growth; standardize tracking tools, reporting templates, cost codes, project control procedures, and administrative workflows to strengthen accuracy, accountability, risk management, and efficiency.
• •Develop dashboards, reporting tools, and operational performance metrics using Deltek, Costpoint, Excel, and other applicable platforms; track the project pipeline, award transitions, schedules, and progress against approved schedules and contractual requirements, recommend corrective actions for schedule variances, and maintain accurate, complete, and consistent electronic project records.
• •Train project and administrative personnel in project controls, reporting, cost coding, administrative procedures, and required contract administration and closeout practices; coordinate with Calista Brice business units and subsidiaries participating in CBMS development and support services, and participate in business planning, project reviews, and operational performance discussions.

GENERAL RESPONSIBILITIES

• •Maintain confidentiality of financial, contractual, personnel, and proprietary information.
• •Exercise sound judgment, initiative, discretion, collaboration, and accountability.
• •Work in a constant state of alertness and in a safe manner.
• •Perform other duties as assigned.

SUPERVISORY FUNCTIONS:

This position may supervise project controls, finance, accounting support, or administrative personnel assigned to the Calista Brice Mine Services and within the Natural Resources Development Business Unit. Responsibilities may include assigning and reviewing work, providing training and guidance, evaluating performance, and supporting employee development.

KNOWLEDGE, SKILLS, & ABILITIES:

• •Strong knowledge of accounting, budgeting, forecasting, financial management, project controls, job costing, WIP reporting, revenue recognition, cost estimating, and financial analysis.
• •Understanding construction, mining support, environmental services, and other project-based operations.
• •Working knowledge of commercial and government contracts, cost-plus contracting, contract lifecycle management, procurement, negotiation, commercial terms, and contract risk assessment.
• •Working knowledge of applicable GAAP, FAR, DFARS, DCAA, SBA, federal, state, and commercial procurement requirements.
• •Advanced Excel skills and experience with Costpoint, Cognos, Microsoft Project, SharePoint, or comparable systems.
• •Ability to analyze and communicate financial reports, performance metrics, operational data, and contractual requirements to financial and non-financial stakeholders.
• •Strong analytical, organizational, problem-solving, critical thinking, written, and verbal communication skills.
• •Ability to assess financial, contractual, and operational risks and recommend practical solutions.
• •Ability to manage competing deadlines independently and collaboratively with accuracy and attention to detail.
• •Professional judgment, confidentiality, initiative, and discretion.
• •Ability to improve controls and processes within a multi-business-unit Alaska Native Corporation environment.
• •Ability to draft, analyze, and negotiate contract terms within delegated authority and coordinate approval requirements with corporate Contracts and Legal.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in accounting, Finance, Business Administration, Construction Management, or a related field; equivalent educat