Business Operations Specialist

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The GAME School in the Herberger Institute for Design and the Arts at Arizona State University is seeking a highly motivated Business Operations Specialist who demonstrates independent judgment and problem-solving skills. This position interacts with staff, faculty, and administrators at all levels of ASU and should exhibit strong abilities to manage multiple tasks. This position will assist with coordinating the business operations functions in accordance with established goals, priorities, time limitations, and funding limitations. These functions include basic accounting, payroll, staffing, and other functions as designated.

The successful candidate will provide excellent customer service and have strong communication skills, exceptional work qualities, an ability to coordinate multiple tasks autonomously, and be able to exercise sound judgment in decision-making.

About The GAME School

The GAME School in the Herberger Institute for Design and the Arts is a leading transdisciplinary school that specializes in the integration of the human physical experience with computation and digital media. We offer undergraduate and graduate degrees in media arts and sciences with a range of concentrations and an undergraduate in game design. Other program options include collaborations with other ASU schools, a minor and a certificate in media arts and sciences, and a certificate in artificial intelligence and digital media.

Mission

The GAME School educates the next generation of learners and empowers them with technofluency — its development, application and implications. The school prepares students to be socially aware, critically thinking global citizens who strive to bring about positive change in a society that will be increasingly shaped by revolutions in new technologies.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.

Values:

Creativity as a core 21st-century competency

Design and the arts as critical resources for transforming our society

Innovation, enterprise and entrepreneurship

Interdisciplinary and transdisciplinary collaboration and research

Social embeddedness

Projecting all voices

Excellence https://herbergerinstitute.asu.edu/

Position Salary Range:

$51,500 -$54,000 annually, depending on experience within the posted range

Essential Duties:

• •Processes payroll transactions in PeopleSoft for new and existing faculty associates, student workers, teaching/research assistants/associates, etc. which includes processing offer letters, submitting new hire personnel transaction requests, renewals, and terminations and other adjustments.
• •Performs payroll reconciliation for the department and responds to audit requests including gathering documentation for payroll audits in coordination with Institute Human Resources. In coordination with Institute Human Resources, reconciles payroll transactions for the department each pay period to ensure data is correct.
• •Compiles source documents for payroll reconciliations and audit requests.
• •Processes student worker searches, hiring, and terminations.
• •Coordinates activities between the Institute Human Resources Department Time Administrator to ensure accurate timely reporting.
• •Provide employees with information regarding how to properly report their time.
• •Maintains and manages retention of appropriate electronic personnel and financial records based on ASU, state and federal guidelines.
• •Performs detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning and other management information systems.
• •Manages P-Card transactions.
• •Responds to audit requests and gathers documentation for P-cards and financial records. Performs P-card reconciliations.
• •Processes expenditures – purchase orders, supplier invoices, expense reimbursements - in accordance with budget allocations.
• •Manages monthly account reconciliations in conjunction with Business Operations Manager directive.
• •Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken.
• •Supports travel requests and expense reports for faculty, staff, and students as needed.
• •Assists with any other special projects, reports and duties as assigned.

Desired Qualifications:

• •Experience in business operations and financial services within a higher education environment.
• •Experience exercising judgement, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
• •Experience working effectively in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.
• •Effective communication skills.
• •Ability to coordinate activities and establish priorities.
• •Experience in being organized and detail-oriented, including the ability to prioritize and manage multiple tasks.
• •Demonstrated knowledge of accounting, human resources, forecasting and budgeting practices and principles.
• •Demonstrated knowledge of procedures, methods and forms associated with automated accounting systems.
• •Experience in preparing detailed financial information for a variety of constituencies and using financial reporting systems.
• •Demonstrated knowledge of financial controls, purchasing best practices, and other ASU policies and procedures.
• •Demonstrated knowledge of PC based software for spreadsheets (Excel), database, word processing (Word), presentation applications (PowerPoint) and Outlook.
• •Experience in use of automated/computer and university systems: Workday, Concur, PeopleSoft, and AdobeSign

Working Environment:

• •Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• •Regular use of standard office equipment including, but not limited to computer workstation / laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we’re designing not just new careers, but new systems of care, con