Business Systems Analyst SAP Ariba

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Job Description

Function

Information Technology/Enterprise Business Systems/Ariba

Position Overview

The Business Systems Analyst (BSA) is responsible for supporting, enhancing, and optimizing enterprise applications and business processes within an assigned functional domain. The BSA serves as a trusted partner to business stakeholders, providing functional expertise, solution analysis, process improvement recommendations, and day-to-day operational support to ensure enterprise systems effectively enable business objectives.

The BSA works closely with business users, the Manager Enterprise Systems, Digital Business Partners, technical teams, and third-party service providers to deliver stable, efficient, and scalable technology solutions. This role is responsible for analyzing business requirements, identifying process improvement opportunities, coordinating solution delivery, supporting system enhancements, and ensuring the successful adoption of new capabilities.

In addition to operational support responsibilities, the BSA contributes to continuous improvement initiatives by identifying opportunities to leverage automation, analytics, AI-enabled capabilities, and process standardization to improve efficiency, effectiveness, and user experience.

Domain Responsibility Summary

The Senior Business Systems Analyst, SAP Ariba and Business Network, serves as a senior functional subject matter expert for Albemarle’s Source-to-Pay technology landscape. The role supports SAP Ariba Sourcing, Ariba Contracts, Contract Line Items, Ariba Buying and Invoicing, SAP Business Network, supplier enablement, and the integrations between SAP Ariba and SAP ERP or SAP S/4HANA.

This role partners with Procurement, Accounts Payable, Legal, Finance, Supply Chain, Master Data, Compliance, and IT teams to translate business needs into sustainable system and process solutions. The analyst is responsible for requirements definition, process design, functional solution design, testing, deployment, production support, integration monitoring, issue resolution, system governance, and continuous improvement.

Key Responsibilities

SAP Ariba Sourcing

Serve as a functional subject matter expert for SAP Ariba Sourcing.

Support RFI, RFP, RFQ, competitive bidding, and auction processes.

Design and maintain sourcing project templates, event templates, questionnaires, content documents, scoring models, approval flows, and team-member rules.

Support supplier invitation, registration, participation, bid submission, evaluation, and award processes.

Partner with category managers and strategic sourcing teams to improve event standardization, adoption, efficiency, and governance.

Support event monitoring, issue resolution, reporting, and user assistance.

Advise users on sourcing event structures, bid rules, pricing terms, alternative bids, lots, line items, and award scenarios.

Support the transition of sourcing awards into contracts, catalogs, purchasing processes, or other downstream activities.

Identify opportunities to increase spend visibility, competitive sourcing coverage, and compliance with sourcing policies.

SAP Ariba Contracts

Serve as a functional subject matter expert for SAP Ariba Contracts and contract workspace management.

Support contract request, authoring, negotiation, review, approval, execution, amendment, renewal, expiration, and closeout processes.

Design and maintain contract workspace templates, document templates, clause libraries, tasks, phases, approval workflows, team-member rules, and notification requirements.

Partner with Procurement, Legal, Compliance, Finance, and business stakeholders to define contract process and information requirements.

Support contract hierarchy, parent-child relationships, amendments, renewals, milestones, obligations, and expiration management.

Support contract document integration and electronic signature processes where applicable.

Maintain appropriate contract metadata, access controls, retention requirements, and reporting structures.

Improve linkage between sourcing events, contract workspaces, contract line items, catalogs, requisitions, purchase orders, and invoices.

Support reporting related to contract status, renewals, expiration, compliance, and spend under contract.

Support migration of contract data and documents from legacy repositories or other systems into SAP Ariba.

Establish and maintain contract data-quality and governance standards.

Promote SAP Ariba as the governed system of record for applicable procurement contract information.

SAP Ariba Contract Line Items

Serve as a functional subject matter expert for SAP Ariba Contract Line Item functionality and contract compliance processes.

Define and maintain appropriate contract line-item structures, material and service information, supplier data, pricing, quantities, units of measure, validity periods, terms, tolerances, accounting attributes, and other relevant fields.

Partner with Procurement and category managers to structure contract line items for downstream purchasing, catalog enablement, compliance, and reporting.

Support creation, loading, validation, publication, amendment, renewal, and expiration of contract line items.

Support mass updates, pricing changes, contract amendments, and renewal activities.

Define validation rules and governance controls that improve contract data completeness and accuracy.

Support relationships among contract workspaces, contract line items, catalogs, requisitions, purchase orders, receipts, and invoices.

Troubleshoot situations in which eligible requisitions or purchase orders fail to reference the correct contract.

Analyze contract consumption and utilization, including off-contract purchasing and pricing discrepancies.

Support integration of contract line-item information with SAP ERP or SAP S/4HANA purchasing processes.

Support migration of line-level contract information from spreadsheets, SharePoint, legacy repositories, or other applications into SAP Ariba.

Develop reconciliation and validation procedures for contract data exchanged between SAP Ariba and downstream systems.

Identify improvements that increase contract compliance, spend visibility, pricing accuracy, and procurement control.

SAP Ariba Buying and Invoicing

Serve as a functional subject matter expert for SAP Ariba Buying and Invoicing.

Support requisitioning, approval, ordering, receipt, service entry, invoicing, reconciliation, and exception-management processes.

Support guided buying, forms, policies, landing pages, commodity structures, purchasing channels, and user experience improvements.

Design and maintain approval workflows, business rules, purchasing controls, tolerances, and exception-handling requirements.

Support material, service, catalog, non-catalog, limit-order, and other applicable purchasing scenarios.

Partner with Procurement and Accounts Payable to improve touchless processing, invoice automation, policy compliance, and cycle time.

Support invoice matching, reconciliation, tax-related requirements, account assignment, exception handling, credit memos, and invoice approvals.

Troubleshoot functional issues affecting requisitions, purchase orders, receipts, service entry sheets, and invoices.

Support catalog enablement, including hosted catalogs, punchout catalogs, catalog validation, catalog approvals, and catalog-content governance.

Analyze user adoption, purchasing compliance, invoice exceptions, transaction failures, and