Case Administrator/Courtroom Deputy

Summary

This position is located in the U.S. Bankruptcy Court Clerk's Office in Reno, Nevada. The Case Administrator/Courtroom Deputy performs various functions, such as maintaining and processing case information, managing the progression of cases from opening to final disposition, docketing, noticing, and maintaining official case records. He/she will perform general or specialized court or courtroom functions such as electronic court recording, calendaring, taking notes in court proceedings.

Duties

REPRESENTATIVE DUTIES INCLUDE: Docket, notice, maintain official case records and review cases and reports for necessary actions. Review, identify, and research the accuracy, timeliness, and quality of the data entered into the case record. Monitor the completion of required procedural steps; perform noticing duties as needed; prepare case documents for appeal; and take appropriate action as needed. Provide customer service to the public and the bar regarding Court procedures and case status. Answer questions from parties and the public regarding obtaining transcripts. Inform customers of required Court fees, receive payments and issue receipts. Has responsibility for the accurate and appropriate verbatim recording of Court proceeding in the courtroom through the use and operation of electronic sound recording equipment. Manage judge's caseload, docketing, calendaring, monitoring deadlines, monitoring the filing of pertinent documents, and the timely responses to judicial orders. Serve as the primary source of information on scheduling conferences, hearings, and trials. Prepare and post calendars, manage and organize exhibits, set up the courtroom, assure presence of all necessary participants (including those appearing by phone or video connection), take digital notes of proceedings, and manage other duties as they arise in court. Keep judge and chambers staff informed of case progress. Act as liaison between the clerk's office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Submit transcript requests on behalf of judge. Perform Electronic Court Recorder Deputy Clerk duties which include making a verbatim recording of court proceedings and arranging for the production of written transcripts. May be required to work evenings and weekends on a regular basis to meet the needs of the judges. And may be required to travel to Las Vegas. Performs other duties as may be assigned.

Qualifications

MANDATORY QUALIFICATIONS To qualify for a position of Case Administrator/Courtroom Deputy, must be a high school graduate or equivalent with a minimum of one year of specialized experience. Specialized Experience: Progressively responsible administrative, technical, or professional experience that is closely related to the functional duties of the open position and which has involved the routine use of computer keyboard skills and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws. (Specialized experience most applicable will have been obtained in a court or related legal field.) PREFERRED QUALIFICATIONS Knowledge of courtroom protocol and handling sensitive (sealed) matters. Good knowledge or experience in clerk's office procedures. Must have skill in communicating and working with judges, counsel, and others in scheduling events and managing courtroom logistics. Ability to maintain confidentiality of information and maintain trust of judicial officers. Ability to take notes and summarize material for minutes/judgments. Knowledge of and skill in use of applicable automated systems (automated systems currently used by bankruptcy courtroom services personnel in Nevada are CM/ECF (Case Management/Electronic Filing Program), Chambers Automation Program (CHAP), Word and/or Outlook. Detail oriented and good knowledge of language usage, grammar, and spelling. Ability to meet strict time demands and work well under pressure. Excellent interpersonal skills.

Education

High school diploma or equivalent.