Circle Finance - Capex

• Basic Information on Role
• Job Title Circle Finance - Capex Date:

Circle/Corporate Circle Written by:

• Function Name: Finance Approved by:
• (Job Holder)

• Sub-Function Name: Circle Finance Approved by:
• (Immediate Superior)

• Reports to: Circle Finance Head
• Reported by: NA
• 01 Section One: Job Purpose
• Summarise in one statement why your job exists; and how it contributes to the overall mission/objective of the organization
• Ensure financial integrity and effective management of Capital Expenditure through robust financial planning, monitoring, and reporting. The role focuses on Capital Expenditure optimisation, prevention of wastage and leakages, asset capitalisation and governance, and compliance with financial policies to support organisational objectives.
• 02 Section Two: Principal Accountabilities
• List the expected end results that must be achieved in order to fulfil your job purpose and the activities that help in achieving these results (List in order of decreasing order of importance)
• Sr. No Expected End Results Major Activities
• 1 Financial Planning, Monitoring, and Reporting of Capex Projects 1.Prepare, track, and update Capital Expenditure budgets in line with approved allocations.
• 2.Track and monitor blended Capital Expenditure cost per New Sites site against approved targets.
• 3.Review financial performance of each Capital Expenditure projects against budgeted targets.
• 4.Monitor replacement Capital Expenditure against circle targets, including control of A-class material quantities.
• 5.Generate and circulate periodic financial reports with variance and benchmarking analysis.
• 2 Capex Spend Optmisation 1.Identify cost-saving opportunities through detailed analysis of Capital Expenditure spends.
• 2.Drive reduction in Capital Expenditure wastage and non-standard costs.
• 3.Review and reconcile avoidable, incorrect, or duplicate claims to prevent financial leakages.
• 4.Reconcile credit notes in coordination with relevant teams to validate financial adjustments.
• 5.Implement best practices to enhance Capital Expenditure efficiency and minimise wastage.
• 3 Capitalisation and Effective Management of Physical Assets 1.Verify and track physical assets through tagging, location, and condition monitoring.
• 2.Ensure regularization and correction booking of asset to specific site through Capital Asset Management (CAM) or Service Request Numbers (SRN).
• 3. Ensure Capital Work in Progress reconciliation and liquidation.
• 4 Financial Governance, Controls, and Compliance for Capex 1.Ensure adherence to internal controls, financial policies, and audit recommendations related to Capital Expenditure.
• 2.Ensure adherence to purchase order closure programmes and monitor purchase order amendments for New Build and Run projects.
• 3.Track and coordinate closure of partner No Due Certificates linked to Capital Expenditure projects.
• 4.Support assurance and internal audit activities related to Capital Expenditure.
• 5.Track and ensure timely closure of assurance and internal audit observations, including agreed action reports.
• 5 Capex Metrics and Governance 1.Compile Capital Expenditure management information system dashboards and performance trackers.
• 2.Conduct benchmarking analysis to assess Capital Expenditure performance against internal and industry standards.
• 3.Drive monthly Capital Expenditure governance reviews with the Circle Leadership Team, including closure of actions through documented minutes of meeting.
• 4.Provide actionable insights to support strategic Capital Expenditure planning and investment decisions.