Clery and Compliance Coordinator

Job Posting Title:

Clery and Compliance Coordinator ----

Hiring Department:

University Risk and Compliance Services ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

To Be Determined at Offer ----

Earliest Start Date:

Ongoing ----

Position Duration:

Expected to Continue ----

Location:

AUSTIN, TX ----

Job Details:

General Notes

University Risk and Compliance Services (URCS) enhances the University's commitment to integrity through strategic design and implementation of the Compliance & Ethics Program (CEP) to assist faculty and staff with conducting business in a culture of fairness and mutual respect. For more information about UCRS, p lease visit: https://compliance.utexas.edu/

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• •Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• •Voluntary Vision, Dental, Life, and Disability insurance options
• •Generous paid vacation, sick time, and holidays
• •Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• •Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• •Flexible spending account options for medical and childcare expenses
• •Robust free training access through LinkedIn Learning plus professional conference opportunities
• •Tuition Assistance
• •Expansive employee discount program including athletic tickets
• •Free access to UT Austin's libraries and museums with staff ID card
• •Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• •For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Reporting to the Chief Compliance Officer, the Clery and Compliance Coordinator supports the administration of the university’s compliance with the Jeanne Clery Campus Safety Act (Clery Act) and associated regulations. The Clery and Compliance Coordinator also assists other enterprise risk management and compliance activities as assigned, including training, assessment, monitoring, policies, and hotline management.

Responsibilities

• •Coordinates the development and implementation of the University’s Clery Act compliance policies and activities in collaboration with applicable offices and/or satellite campuses. Serves as the institution’s designated Campus Safety Survey Administrator as defined by the Department of Education.
• •Identifies and maintains a list of all institutional Campus Security Authorities (CSA). Assists in developing and providing training for CSAs and key stakeholders. Creates outreach programs that focus on campus-wide compliance with the Clery Act.
• •Works collaboratively with various campus partners, law enforcement agencies, and state and federal regulatory bodies to ensure the university’s public safety and security related compliance. Gathers crime and disciplinary referral data from various internal and external sources, such as Student Experience, University Police, the Office of the Chief Security Officer, local law enforcement agencies, and the state police.
• •Coordinates the preparation, publication, and distribution of the Annual Security and Fire Safety Report. Ensures notices announcing the availability of the report are properly developed and available to current and prospective students and employees as required.
• •Ensures compliance with federal and state laws, including the Texas Education Code, and other related policies and procedures. Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions and updates CSAs and the campus community as appropriate.
• •Supports the broader Compliance and Ethics Program through assigned activities related to compliance training, policy development and review, hotline management, and other compliance and enterprise risk initiatives. Performs other duties as assigned.

Required Qualifications

• •Bachelor's Degree in Communications, Criminal Justice, Emergency Management, Higher Education Administration, Public Administration, or similar field, and at least 3 years of administrative work experience with Jeanne Clery Act compliance, other federal or state act compliance reporting, safety accreditation or compliance processes, or equivalent.
• •Knowledge of higher education compliance requirements and institutional policies, including the ability to interpret federal regulations, assess compliance risks, and make recommendations to support regulatory compliance.
• •Experience with basic methods and procedures for research and statistical analysis and the ability to use and apply information to make recommendations and/or implement change.
• •Excellent oral and written communications skills and experience with preparing and performing informational presentations, including the ability to respond to questions from employees, managers, customers, and the general public in both small and large group settings, and the ability to communicate to a varied population of students, faculty and staff.
• •Excellent organizational and project management skills and the ability to perform all duties accurately and promptly in a professional, competent, and courteous manner, exercising independent judgment, sound decision-making, and discretion in handling sensitive and confidential information. Ability to maintain confidentiality, collaborate with multiple entities to plan and accomplish objectives, and coordinate multiple large and complex projects from conception to completion.
• •Demonstrated experience using productivity and collaboration software, including tools for word processing, spreadsheets, presentations, data management, and team communication.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• •Juris Doctor and/or a Master's degree related to higher education administration with experience as an investigator/administrator with an aptitude to read, understand and explain law and policy to a wide range of audiences.
• •Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act, Department of Justice (DOJ) Reporting Requirements and other applicable crime data reporting requirements.
• •Advanced Clery training, competencies, or certifications.
• •Thorough knowledge of Uniform Crime Reporting (UCR) and National Incident Based Reporting System (NIBRS) classifications for statistical reporting.
• •Training and experience in crime analysis and preparation of Campus Annual Security Reports.
• •Experience improving administrative or compliance processes through technology, workflow redesign, or automation.
• •Experience with utilization of Records Management Systems (RMS).
• •Knowledge of Title IX policies and how they relate to Clery Act policies and reporting requirements.

Salary Range

$62,500-$67,500

Working Conditions

• •This is an Austin, TX based position and is eligible for hybrid work
• •May work around standard office conditions
• •Repetitive use of a keyboard at a workstation
• •Use of manual dexterity

Required Materials

• •Resume/CV
• •3 work references with their contact information; at least one reference should be from a supervisor
• •Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first t