Client Care Manager, Undergraduate Admissions

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Client Care Manager, Undergraduate Admissions

Job Profile Title

Administrative Coordinator

Job Description Summary

A key member of the Client Care team, the Client Care Manager will be responsible for managing help desk operations and services while applying strong organizational and customer services skills. The Manager will Oversee the professional and student staff in the delivery of information via telephone and electronic communications to Penn undergraduate pre-applicants, applicants, and prospective campus visitors. This role will be responsible for hiring, training, supervising, and scheduling student workers that support our call center operations.

Establish and implement a comprehensive set of client care guidelines and resources including training manuals and online communication tools. Work closely with colleagues to track, research, document, and resolve problems and to assist in developing appropriate policies. Develop benchmark criteria and measurement tools to monitor the quality of responses and make recommendations for enhancements. Build and maintain working relationships with University partners to coordinate client care efforts that promote Penn’s commitment to service excellence.

The Client Care Manager will report directly to the Director, Audience Engagement. This role is the primary liaison with ISC Information Systems & Computing), overseeing the maintenance of our ACD system, and leading technical troubleshooting and performance within the system for our student staff. The Manager has responsibility to work as part of a team to achieve the goals of the University of Pennsylvania in enrolling highly qualified, diverse and intellectually passionate students.

In addition, the Client Care Manager will partner with admissions officers during decision-release periods and occasionally support select Applicant Care functions, including applicant documents/batch processing and applicant materials receipt confirmation.

Job Description

Job Responsibilities

Manage the Client Care help desk operations and services. Oversee the professional and student staff in the delivery of information via telephone and electronic communications to Penn undergraduate customers. Schedule, support and manage staff working within Client Care (these are staff that rotate through on a daily basis)

Establish and implement a comprehensive set of client care guidelines and resources including training manuals and online communication tools. Work closely with colleagues to track, research, document, and resolve problems and to assist in developing appropriate policies. Monitor metrics and KPIs to ensure we are providing high-quality services - make tactical recommendations based on that information

Work with students on developing effective communication mechanisms and improving efficiencies in operation.

Act as primary liaison with ISC on the operation and support of the ACD system.

Support select Applicant Care functions, including applicant documents/batch processing and applicant materials receipt confirmation during high volume times of the cycle.

Qualifications

• •High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Associate's Degree preferred.
• •Strong communication skills are required, including facility and comfort with public speaking and strong interpersonal skills.

Expertise in aiding customers regarding inquiries and the ability to exercise good judgement in evaluating situations, solving problems, and making decisions.

Demonstrated ability to manage and prioritize projects in a high-volume and timeline-driven process needed.

Familiarity with computer applications and general information management is required.

Must be a self-starter with the ability to work both in a team but also autonomously for periods of time.

Looking for a demonstrated commitment to the mission of higher education.

Application Requirement

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost's Center

Pay Range

$21.52 - $32.03 Hourly Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

• Special Requirements
• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the