Clinical Coordinator – WISEWOMAN Program

The Clinical Coordinator plays a vital role in executing the CDC-funded WISEWOMAN (Well-Integrated Screening and Evaluation for Women Across the Nation) program. The WISEWOMAN program is available to Wisconsin Well Woman Program (WWWP) clients who, in addition to needing access to breast and cervical cancer screening through WWWP, also have cardiovascular disease (CVD) risk factors.

This position focuses on reviewing data from cardiovascular health screenings, lifestyle interventions, and community-clinical linkages to ensure all screenings and interventions are clinically relevant, and in keeping with program requirements. Operating under the WISEWOMAN Program Director and alongside the WISEWOMAN Program Coordinator, the Clinical Coordinator ensures clinical services are accurately documented, provides rigorous data quality control, and directly supports local clinic sites with any needed technical assistance (TA) to ensure data collection is accurate and complete. This position conducts retrospective reviews of client records and documented services to ensure that the WISEWOMAN provider organizations are following the program guidelines.

Position Overview

· Job Title: Clinical Coordinator – WISEWOMAN Program

· Department: Public Health / Chronic Disease Prevention & Cancer Control

· Reports To: WISEWOMAN Program Director

· FLSA Status: Part Time, contract position with the Wisconsin Women’s Health Foundation; 100% of this position’s time is dedicated to the WISEWOMAN Program.

Key Responsibilities

1. Clinical Service Delivery Quality Control & Technical Assistance (60%)

· Maintain ongoing communication with provider organizations regarding program policies and procedures, and screening and diagnostic data collection and documentation.

· Perform chart review of all screening, intervention, and closeout components for each client enrolled in the WISEWOMAN Program. Ensure all clients are scheduled for re-screening at one year post-enrollment.

· Provide orientation to Med-IT data collection system, and technical assistance to all provider organizations.

· Ensure strict adherence to data quality and control measures and provide review prior to bi-annual data submission to CDC.

· Maintain client confidentiality.

2. Quality Improvement & Evaluation (25%)

· Compile and analyze monthly quality improvement data and draft comprehensive program performance reports. Work with external evaluation team to ensure all data are accurate and complete.

· Schedule, prepare, and facilitate quarterly quality improvement reviews and technical assistance calls with local providers.

· Review tracking systems to monitor enrollment metrics, evaluation plan activities, and clinical follow-up rates.

· Assist in developing evaluation tools, participant surveys, and data collection frameworks to establish best practices in chronic disease management.

· Support provider assessment, planning, training, implementation, and sustainability of care teams to support CVD improvements.

3. Program Compliance (15%)

· Ensure all data collected by provider organizations strictly align with CDC requirements.

· As appropriate, this position also prepares program information for providers, program participants and program partners.

· Meet bi-weekly with the Program Director to proactively manage project goals and resolve operational bottlenecks.

· Contribute data, narratives, and regional updates to competitive and continuation grant applications submitted to the CDC.

Required Qualifications

Education:

RN, NP, PA, MD, or DO. The individual must have sufficient clinical training and experience to be able to review client cases and identify whether interventions have been provided in keeping with national and program standards.

Experience:

At least 2–3 years of experience managing or coordinating public health programs, preferably within chronic disease prevention or clinical screening environments.

Data proficiency with demonstrated experience with electronic data systems.

Strong communication and facilitation skills for leading multi-agency conference calls and training workshops.

Cultural Competence with a strong understanding of the social drivers of health, and how these impact Wisconsin women. Familiarity with cultural attributes of various social, ethnic, and immigrant groups residing in Wisconsin.