Clinical Placement Coordinator

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Academic Program Specialist

Job Summary:

Within the School of Nursing's Academic Affairs Office, the Clinical Placement Coordinator coordinates the daily operations, processes, and activities that support clinical education experiences across the School's academic programs. This position serves as a key resource for students, faculty, staff, preceptors, and clinical partners, facilitating clinical placements and ensuring students meet onboarding and compliance requirements necessary for participation in clinical learning experiences.

Working under the general direction of the Clinical Placement Manager and in collaboration with program directors and Assistant Deans, the Clinical Placement Coordinator manages complex placement processes, maintains relationships with healthcare and community-based clinical partners, and collaborates with faculty and program staff to support student progression and success. The position responds to inquiries from graduate students, faculty, preceptors, and external agencies; monitors clinical placement and compliance requirements in alignment with program and accreditation standards.

As a member of the School of Nursing's clinical placement team, the Clinical Placement Coordinator contributes to a collaborative, student-centered environment focused on providing high-quality clinical learning opportunities.

This position is full-time, 100%.

This position is eligible for the following: partial remote work (hybrid schedule), 100% on-site work, or remote work flexibility. The person in this position may request and be considered for a formal remote work agreement based on guidelines set forth by the School of Nursing, and/or may be provided with remote work flexibility as needed and approved by the supervisor. A remote work agreement may allow for a maximum of 40% remote work per week.

Key Job Responsibilities:

Unique Responsibility: Monitor and support student compliance, ensuring accurate documentation and timely completion of requirements necessary for participation in academic and clinical experiences (10%)

Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events (30%)

Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews (20%)

Coordinates program components and evaluates program effectiveness and provides recommendations for improvement (30%)

May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals (10%)

Department:

School of Nursing, Academic Affairs-Clinical Placement

For 100 years, the University of Wisconsin–Madison's School of Nursing (SoN) has been committed to enhancing healthcare through teaching and research. With a mission to develop leaders for the profession and society; we make discoveries, enhance systems, and improve health through research, education, and practice for Wisconsin and beyond.

The UW–Madison School of Nursing ranks first in Wisconsin and 19th nationally according to U.S. News and World Report. Additionally, UW–Madison ranks among the top 12 U.S. public universities and surpasses $1 billion in annual research expenditures. At the heart of UW–Madison is the Wisconsin Idea – a guiding principle that education should influence people’s lives beyond the boundaries of the classroom.

Our home, Signe Skott Cooper Hall, showcases the power, impact, and future of nursing with high fidelity simulation labs, 25 research suites, an active-learning classroom complex, exercise spaces, self-care rooms, and an accessible auditorium. Our School is in the heart of Madison, near Lake Mendota, and the Lakeshore Nature Preserve that serves as home to many migratory birds such as sandhill cranes, frequent visitors to our courtyard. Often voted one of the best places to live in the U.S., Madison blends green spaces and urban areas; outdoor recreation and vibrant city life; stimulating cultural offerings and lively festivals.

As part of the UW-Madison Health Care Component (HCC) and your work at the School of Nursing, you may have access to PHI (personal health information). All School faculty, staff, students, volunteers, and unpaid affiliates are required to complete HIPAA training as part of their orientation.

Compensation:

The minimum starting salary for this position is $50,000. Actual salary will be negotiated based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Required Qualifications:

• •At least two years of professional experience coordinating complex processes, projects, programs, or services in a healthcare, higher education, or related setting.
• •Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• •Demonstrated ability to build and maintain effective working relationships with students, faculty, staff, and external partners.
• •Experience interpreting and applying policies, procedures, and regulatory requirements.
• •Strong organizational skills and attention to detail, with the ability to manage large volumes of data and documentation accurately.
• •Excellent written and verbal communication skills.
• •Proficiency with Microsoft Office Suite and database or records management systems.

Preferred Qualifications:

• •Experience coordinating clinical placements, internships, practicum experiences, or other experiential learning activities.
• •Experience working in a nursing school, academic health sciences environment, healthcare organization, or clinical education setting.
• •Knowledge of clinical placement processes, affiliation agreements, student onboarding requirements, and compliance tracking.
• •Familiarity with healthcare credentialing requirements, including immunization records, background checks, drug screening, HIPAA, OSHA, and clinical site onboarding processes.
• •Experience working with clinical placement management systems (e.g., Exxat, Viewpoint Screening, myClinicalExchange, or similar platforms).
• •Experience collaborating with healthcare organizations, community agencies, and clinical partners.

Education:

Bachelor’s Degree preferred

How to Apply:

To begin the application process, click the "Apply" button.

Please upload the following documents:

• •Resume
• •Cover Letter

Important: The application has only one attachment field. Upload the above documents in that field, either as a single combined PDF file or as multiple files in the same upload area. Failure to submit complete application materials may result in ineligibility for consideration for this position. Please submit only the materials specified; additional materials will not be reviewed.

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is