Clinical Research Coordinator

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

📍 Location: Bellingham, WA | 🏥 Site Name: Headlands Research - Western Washington | 🕒 Full-Time | 🧪 Clinical Research

Are you an experienced clinical research professional with a passion for advancing medicine? Join a leading, integrated clinical research network dedicated to high-quality data, patient-centered care, and innovation in clinical trials.

We’re seeking a Clinical Research Coordinator for our clinical research site located in Bellingham, WA

• Type: Regular Full-time Employee
• Schedule: Mondays through Fridays, 8:00am - 5:00pm
• Pay Range: $70,000 - 75,000/ year *Dependent upon relevant experience, certification, and education.
• Location: Onsite in Bellingham, WA (no capabilities for remote or hybrid work)
• Reports to: Site Director
• Benefits: Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.

💼 What We Offer

Competitive pay + annual performance incentives

Medical, dental, and vision insurance

401(k) plan with company match

Paid time off (PTO) and company holidays

A mission-driven culture focused on advancing medicine and improving patient outcomes

🚀 Why Join Us?

You’ll be part of a growing, mission-driven organization that values its people. At our core, we’re committed to bringing innovative medical treatments to patients faster—while creating an environment where employees thrive. If you’re passionate about clinical research and ready to make a difference, we’d love to hear from you.

Purpose and Scope :

Reporting to the Site Director (SD) or other clinical manager and supervised by the Principal Investigator (PI), the Clinical Research Coordinator II (CRC II) independently manages and oversees the implementation and day-to-day conduct of clinical trials. This role is pivotal in ensuring patient safety, maintaining the highest level of data integrity, and driving the site’s enrollment and quality objectives. The CRC II ensures strict adherence to Good Clinical Practice (GCP), Standard Operating Procedures (SOPs), International Council of Harmonization (ICH), and regulatory requirements while serving as the primary liaison between participants, investigators, and sponsors.

Responsibilities:

Demonstrates mastery of CRC I responsibilities and performs all core coordinator tasks independently, including vitals, phlebotomy, lab processing, and ECGs

Maintains a strong understanding of study protocols to ensure all site activities strictly adhere to Food and Drug Administration (FDA), GCP, and ICH guidelines • Independently manages a portfolio of assigned studies, ensuring compliance with protocol requirements, timelines, and site objectives • Conducts and supports the informed consent process under PI supervision; serves as a knowledgeable resource for participants

Screens and enrolls study subjects; manages complex study calendars and reminder systems to ensure strict protocol window compliance

Collects and documents medical history, concomitant medications, and adverse events/ serious adverse events (AEs/SAEs) in accordance with protocol and regulatory requirements

Assumes a lead role in the trial start-up phase (with supervision), including the completion of project management duties pertaining to site initiation

Ensures accurate, contemporaneous data entry in eCRF/EDC systems in alignment with ALCOA principles

Manages sponsor communication independently, including query resolution, protocol deviation documentation, and study updates

Supports and leads site Pre-study Visits (PSVs), Site Initiation Visits (SIVs), and Interim Monitor Visits IMVs prepares requires documentation and responds to monitor in queries with a high degree of independence

Performs other duties as assigned

Financial Management:

Tracks and coordinates subject stipend disbursements within the CTMS; ensures all financial intake forms (e.g., Form W-9) are accurately processed.

Business Development:

Supports patient recruitment and retention strategies; participates in outreach initiatives and recruitment events to meet enrollment targets

Requirements:

2 to 5 years of Clinical Research experience

Advanced experience with EDC/eCRF systems and Clinical Trial Management Systems (CTMS)

Ability to manage multiple studies and priorities in a fast-paced environment with minimal supervision

Strong attention to detail with high accuracy in documentation

Excellent interpersonal, written, and verbal communication skills

Bachelor's degree in a scientific, health-related, or business administration field or equivalent experience

Experience as a Medical Assistant, LPN, or similar clinical background is highly valued

Championing Diversity in Clinical Trials

Diversity isn't just a checkbox for us—it's central to our mission. We're committed to advancing medical science by promoting diversity in every facet of clinical trial research. From our team composition to participant demographics, inclusivity is at the heart of everything we do.

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact [email protected] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.