Commercial Lease Administrator

Company Overview:

Gallagher & Mohan is a distinguished firm specializing in delivering world-class financial analysis, marketing expertise, and accounting support tailored to the real estate sector. We serve an exclusive clientele of private equity investors, developers, fund managers, brokers, and other industry leaders. Renowned for our commitment to excellence, clear communication, and strong work ethic, we seamlessly integrate with our clients’ teams to create long-term value. Our portfolio spans diverse real estate transactions—from multifamily apartment communities to large-scale office towers across the United States and European markets, with deal sizes typically ranging from $25 million to over $500 million USD.

Role Overview:

The Commercial Lease Administrator supports U.S.-based real estate investors and operators by managing lease data, financial obligations, and reporting within enterprise property management systems. This role functions as part of an extended accounting and asset management team, with a strong emphasis on data accuracy, system execution, and adherence to client-specific processes.

Job Responsibilities:

• •Abstract and input lease data for new leases, amendments, renewals, and terminations into Yardi, MRI, and related systems.
• •Support CAM, tax, and operating expense estimates and reconciliations, including review of recovery clauses, caps, and base years.
• •Track and maintain critical dates including expirations, options, escalations, and notice periods.
• •Support rent roll preparation, validation, and variance analysis in coordination with accounting teams.
• •Assist with billing setup, manual charges, adjustments, and system-based corrections.
• •Assist with charge setup and validation in accordance with lease terms.
• •Support internal teams by preparing lease-related data and documentation required for client communications.
• •Prepare lease-related reports, summaries, and dashboards for internal teams and clients.
• •Ensure timely and accurate lease updates prior to monthly rent roll processing.
• •Review rental statements and invoices for accuracy against lease language for accuracy and compliance.
• •Calculate and process CPI escalations and rent adjustments in accordance with lease terms.
• •Ensure percentage rent and gross sales provisions are accurately reflected in client systems.
• •Support tracking and validation of lease-related compliance documents, including COIs, LOCs, and guarantees.
• •Perform lease research, audits, and data validation as needed.
• •Maintain lease data integrity, documentation, and version control within client systems.
• •Support system setup, process improvements, and workflow optimization within lease administration.

Required Experience and Skills:

• •1-5 years of experience in lease administration, real estate operations, accounting support, or data-intensive roles preferred.
• •Education: High School Diploma required, 4-year University Degree preferred
• •Software's: Property management/accounting software (MRI, Yardi, or similar preferred).
• •Proficient use of Microsoft Word, Excel, Outlook, and PowerPoint
• •Excellent and demonstrable verbal and written communication skills
• •Strong internal client service mindset when supporting accounting, asset management, and client teams
• •Excellent attention to detail and accuracy
• •Ability to prioritize, manage recurring deadlines, and execute multi-step processes accurately
• •Ability to work well under pressure and meet deadlines
• •Ability to identify data discrepancies, investigate root causes, and escalate issues appropriately
• •Strong comfort working in enterprise systems and maintaining data integrity across platforms
• •Ability to follow defined workflows, checklists, and quality control standards
• •Strong accountability and responsibility in all aspects of job
• •Ability to work independently or collaboratively as part of a team
• •Ability to handle confidential information discreetly and professionally
• •Willingness to take on additional responsibilities at any given time

Title: Commercial Lease Administrator.

Department: Accounting

Employment Type: Full Time, Permanent.

Job Location: Working Remotely, New Delhi

Industry: KPO, Outsourcing/Offshoring

Employment Type: Full-time

Shift Time : EST- US Time Zone