Company Secretary Administrator

Company Secretary Administrator

• Department: Legal – Solicitors Enquiries
• Location: South Africa –Remote
• Working Hours: 37 hours per week, aligned with UK working hours
• Reports to: Solicitors Enquiries Manager
• Salary: Competitive, based on experience and payable in South African rand

About the Role

We are looking for a highly organised and detail-focused Company Secretary Administrator to join our Legal – Solicitors Enquiries team.

This is a fully remote role based in South Africa, providing administrative and company secretarial support to our UK-based Solicitors Enquiries and Property Management teams.

The successful candidate will be responsible for maintaining accurate company records, supporting statutory compliance and filings, and assisting with a range of property management administration. This role would suit someone who is organised, comfortable working independently, and enjoys working with detailed records and documentation.

Key Responsibilities

Maintain company records, statutory registers and corporate documentation for clients.

Assist with filings and statutory submissions to Companies House where required.

Maintain accurate records of directors, shareholders, resolutions and other corporate documents.

Ensure company documentation is correctly filed, updated and easily accessible.

File dormant accounts.

Liaise with the Service Charge Accounts Team regarding micro accounts.

Provide administrative support to the Property Management team.

Liaise with Directors to obtain identification documents and personal codes.

Maintain accurate client records on BOSS, including landlord, client and leaseholder names and addresses.

Ensure all records and documentation are maintained accurately and confidentially.

Support the wider team with administrative duties as required.

What We're Looking For

Essential

Strong written and verbal English communication skills, with the ability to communicate clearly and professionally with UK-based colleagues, clients and directors.

Previous experience in a detail-focused administrative role involving records, documentation or regulated processes.

Excellent attention to detail and a methodical approach to work.

Ability to work independently, manage competing priorities and meet deadlines.

Ability to work effectively under pressure.

Professional approach to handling confidential and sensitive information.

Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and Teams.

A reliable home-working environment and the ability to work effectively in a fully remote role.

Desirable

Previous experience using Inform Direct or similar company secretarial software.

Previous experience within property management.

Experience working with Companies House or UK company secretarial processes.

Please Note

Applicants must be based in Cape Town or surrounding areas, with reliable internet connectivity and the ability to attend occasional in-person meetings.

We are committed to Employment Equity and welcome applicants from designated groups as per the Employment Equity Act.

Candidates must have legal authorisation to work in South Africa.

The company reserves the right not to make an appointment.