Compliance Specialist

Compliance Specialist

Burns Logistics | Reports to: General Manager | Full-Time

• Position Summary
• Burns Logistics is creating a Compliance Specialist position. This role keeps our fleet paperwork complete, current, and audit-ready. It is an administrative, individual-contributor role. You will use Tenstreet and Samsara to manage driver qualification files, track expirations, monitor ELD data, and maintain the records DOT and FMCSA require. You will also handle the administrative side of truck maintenance: scheduling preventive maintenance, tracking repairs, and keeping maintenance records complete. This role does not manage safety programs, deliver safety training, or perform mechanical work. It owns the records and the follow-through. You do not need to know these systems or rules today. This job will teach them to you. Burns is a technology-forward company: we use AI tools across the business and build our own software in-house, and we expect this role to use them to work faster and more accurately.

• Key Responsibilities
• Driver Qualification Files (Tenstreet)

Build and maintain a complete driver qualification file in Tenstreet for every driver

Track expiration dates for CDLs, medical certificates, MVRs, and annual reviews, and follow up before anything lapses

Order and document MVRs, PSP reports, and previous employer safety performance history checks

Run and document FMCSA Drug & Alcohol Clearinghouse queries, both pre-employment and annual

Complete and file new hire compliance paperwork

Keep every file audit-ready at all times

Fleet Compliance (Samsara)

Monitor ELD and hours-of-service data in Samsara; flag violations, unassigned driving, and missing logs to operations and management

Collect, review, and file driver vehicle inspection reports (DVIRs) and annual inspection records

Maintain vehicle records, including registrations, permits, and inspection documentation

Build and run Samsara reports to track compliance status across the fleet

Truck Maintenance Administration

Maintain a preventive maintenance schedule for every truck and trailer, and schedule service before it comes due

Make sure defects reported on DVIRs are sent to the shop, repaired, and signed off before the unit goes back out

Create and track work orders with the shop and outside vendors from request to completion

Keep a complete maintenance file for each unit, including repair records, invoices, and service history, as DOT requires

Track warranty coverage, recalls, and tire and parts records

Coordinate downtime with operations so trucks are serviced without disrupting routes

Report maintenance costs, overdue service, and repeat repairs to management

Drug & Alcohol Program Records

Maintain drug and alcohol testing records in accordance with DOT requirements

Coordinate scheduling for required tests and track results with our testing provider

Regulatory Filings & Audit Support

Keep federal and state registrations current, including USDOT and MCS-150 updates

Maintain the DOT accident register and collect and file documentation after accidents and incidents

Track roadside inspection results and CSA scores, and report trends to management

Pull and provide records for DOT audits, compliance reviews, and insurance requests

Stay current on FMCSA record-keeping requirements and update filing processes as rules change

Reporting & Technology

Prepare regular compliance reports for management covering expirations, open items, HOS violations, and overdue maintenance

Use AI tools and Burns' proprietary software to automate tracking, reminders, and reporting

Identify ways technology can reduce manual paperwork and improve compliance tracking

What This Job Will Require You to Learn

Tenstreet: how to build, maintain, and audit driver qualification files and track expirations

Samsara: how to read ELD and hours-of-service data, spot violations and missing logs, and build compliance reports

DOT and FMCSA record-keeping rules: what must be in each file, how long it must be kept, and what auditors look for

Truck maintenance basics: preventive maintenance intervals, how work orders flow through the shop, and what DOT requires in vehicle maintenance records

The FMCSA Drug & Alcohol Clearinghouse: how to run queries and document them correctly

DOT drug and alcohol testing records: what must be documented and how to work with our testing provider

Federal and state registrations and filings, including USDOT and MCS-150 updates

Roadside inspection results and CSA scores: how to read them and report trends to management

How to use AI tools and Burns' proprietary software to automate tracking, reminders, and reporting

Burns Logistics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.