Construction Administrator

Job Description:

The Construction Administrator manages subcontractor’s insurances, waivers, liens and collaborates with the Accounting Dept., Project team, Risk Management, and Legal teams to identify potential risks on incompliance vendor. In addition, the Administrator is responsible for ensuring that contract requirements are met prior to releasing vendor payment and facilitates submissions of required documents and inquiries from subcontractors, including sub-tiers.

Perks & Benefits :

Competitive pay and a Comprehensive Benefit Package

Health Saving Account, Flexible Saving Account, Employee Assistance Program

Annual Education Allowance

Generous Referral Program

Fun and collaborative company culture with lots of team-building events

Friends and Family rates for Level Hotels & Furnished Suites, The Opus Hotel and The Emily Hotel

What You Will Do:

The essential functions include, but are not limited to the following:

Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)

Manages the maintenance of insurance certificates in GC Pay and internal database

Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management

Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers(Conditional/Unconditional Progress and Conditional/Unconditional Final Release)

Manages the maintenance of Waivers in GC Pay and internal database

Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers

Facilitates resolution of the release of Mechanic liens with the Legal Department

Manages filed Preliminary Notices from sub-contractor including the sub-tiers

Manages the maintenance of Preliminary Notice from GC Pay and internal database

Prioritizes and manages multiple projects simultaneously, and follow through on issue.

Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow up

Prepares Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing

Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any missing

Prepares waivers for checks to be issued

Responsible for entering of checks info in the outstanding check log for approval and follow up if cleared

Manages internal communication via telephone, email inquiries and respond as appropriate

Facilitates construction contracts with Project Coordinator and Project Managers with various trades

Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.

Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents

Performs other duties as required

What You Bring: ​

2+ years construction administration experience

Experience in construction industry and with compliance, strongly preferred

Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

Excellent verbal, written and keyboard skills

Attention to detail and excellent at multitasking in a fast-paced environment

Detailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlines

Must be able take initiative and a strong problem solver

Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups

Diligent on follow up and project timetables

Salary Range:

60k-70k

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.