Construction Payroll Coordinator

Build Your Career. Make an Impact. Grow with Spiniello.

Spiniello Companies is seeking an experienced Payroll Coordinator to join our growing team in Livingston, NJ . This is an opportunity for a motivated professional who thrives in a collaborative environment, takes pride in delivering quality work, and wants to contribute to meaningful infrastructure projects.

About Spiniello

For more than a century, Spiniello Companies has been delivering critical infrastructure projects that improve the communities where we live and work. As a nationally recognized contractor specializing in underground utilities, water and wastewater infrastructure, heavy civil construction, trenchless technologies, and pipeline rehabilitation , we solve some of the industry's most complex construction challenges.

Founded in 1922, Spiniello is a privately held company with operations throughout New Jersey, Maryland, Washington, D.C., and California. Our success is built on technical expertise, self-performing capabilities, long-term client relationships, and a commitment to developing exceptional people who make a lasting impact on our business and the communities we serve.

The Payroll Coordinator will be highly organized and detail-oriented with experience in certified payroll and union regulations. The ideal candidate will be responsible for working as part of a 3-person team to process our weekly payroll, ensuring compliance with union agreements, and managing certified payroll reporting requirements. This role demands accuracy, strong analytical skills, and a comprehensive understanding of payroll systems, labor laws, and union-specific provisions.

Key Responsibilities:

Payroll Processing:

Maintaining payroll information by collating, calculating, and entering data

Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions

Preparing reports that include summaries of earnings, tax deductions, and non-taxable wages

Maintaining all payroll operations according to company policies and procedures

Assist with processing and issuing W-2 forms to employees

Coordinate with HR about changes in payroll (e.g., terminations, new hires)

Certified Payroll Reporting:

Prepare and submit certified payroll reports in compliance with government contracting requirements (e.g., Davis-Bacon Act, prevailing wage laws).

Maintain accurate records of hours worked, wage rates, and fringe benefits for reporting.

Coordinate with project managers and supervisors to ensure timely submission of certified payroll reports.

Union Payroll Compliance:

Manage payroll processing in accordance with union contracts and collective bargaining agreements.

Track and verify union deductions (e.g., dues, health and welfare, pensions) in accordance with union requirements.

Submit monthly union remittance reports to Accounting to ensure accurate payment of benefits and dues.

Reconciliation and Audits:

Perform payroll reconciliations, ensuring accuracy in payroll calculations, deductions, and benefits.

Assist with internal and external audits related to payroll, taxes, and benefits.

Address payroll discrepancies promptly, investigating and resolving any errors or issues.

Compliance and Reporting:

Stay up to date on federal, state, and local wage and hour laws, including those related to unionized employees and certified payroll.

Ensure compliance with applicable regulations and ensure timely submission of reports to government agencies.

Provide support for audits related to labor compliance and certified payroll.

Respond to federal and state agencies regarding wage garnishments and levies and comply with record keeping requirements.

Employee Support:

Respond to employee inquiries regarding payroll, deductions, benefits, and union-related issues.

Provide exceptional customer service to both union and non-union employees.

Respond to verification of employment requests with 48 hours

Systems and Documentation:

Maintain up-to-date payroll records, ensuring confidentiality and security of employee information.

Assist in payroll system upgrades and changes to ensure proper functionality for certified and union-related requirements.

Maintain accurate records of all payroll adjustments, benefits, taxes, and union compliance documentation.

All other duties as assigned by management.

Position Requirements and Qualifications

Associate degree or equivalent work experience – 3-5 years of Prevailing Wage and Certified Payroll experience is preferred

Prior experience working in the construction industry is required

Foundation Software experience, preferred

Working knowledge of Federal and State labor laws

Ability to maintain strict confidentiality

Ability to prioritize, uses time efficiently, completes assignments in an accurate and thorough manner and is conscientious about tasks while demonstrating adaptability to changes in the work environment, manages competing demands and deals with frequent delays or unexpected events

Excellent Microsoft Word, Excel, Google, Outlook required

Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors

Adheres to company’s core values

Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills

Recruitment Notice

Spiniello Companies does not accept unsolicited resumes from search, recruiting, or staffing firms. Any resumes submitted by any search, recruiting, or staffing firms to any employee of Spiniello Companies whether via email, the internet, or directly, without a valid written search agreement for the applicable role and without prior authorization from Human Resources will be deemed the sole property of Spiniello Companies. No fee will be paid if a candidate is hired as a result of an unsolicited submission or signed agreement in place with such firm. Firms that are not authorized to submit candidates will not be eligible for any fee or ownership claim.