Contract Administrator

Location

GGP Chicago - 350 N Orleans Street, Suite 300

Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Contract Administrator is responsible for ensuring that contracts, change orders, purchase orders, SOWs and insurance coverage for all Property Management Ordinary Capital and Tenant Coordination projects are in compliance with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the IS application which supports the Property Management and Tenant Coordination Bids and Contracts submission and approval process.

Responsibilities

Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams

Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies

Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth

Perform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval

Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted

Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

Provide information as requested from Internal Audit

Perform regular updates of the Bids and Contracts procedural manual

Performs other duties and special projects as assigned

Qualifications

High School diploma or GED required

College Degree preferred

Minimum of 3 years of related experience

Ability to manage projects independently

Ability to communicate with all levels within the organization

Ability to work and learn independently and in a team situation

Strong organizational and time management skills

Ability to deal with multiple tasks effectively and establish priorities

Strong attention to detail

Excellent PC, Excel, MSWord

Able to quickly learn and be proficient with additional software packages

Compensation

Salary type: Non-Exempt

Pay Frequency: Bi-weekly

Hourly Pay Range: $26.44 – $36.05

Annual Bonus Eligibility: 10%

Benefit Information

Competitive compensation

Medical, Dental and Vision beginning day 1

401(k) Company matching

401(k) Vests on Day 1

Career development programs

Charitable donation matching

Generous paid time off (i.e., vacation, personal holidays, paid sick time)

Paid Volunteer Hours

Paid Parental Leave

Family planning assistance including IVF, surrogacy, and adoption options

Wellness and mental health resources

Pet insurance offering

Childcare Assistance

Commuter benefits

A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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