Contract Management Specialist I - Austin Facilities Management

About This Position

The Contract Management Specialist I will support the Contracts team within Austin Facilities Management’s (AFM) Finance Division. AFM has one of the highest volumes of purchasing activity of any department within the City and this position will be critical to supporting the high volume of purchase requests, contract deliverables, and contract monitoring needs. The Contracts Management Specialist I should be organized and able to handle a high volume of transactions and deliverables as well as eager to learn City and departmental processes for contracts development and monitoring.

Job Description:

Contract Management Specialist I

Purpose:

Under direct supervision, performs contract compliance activities for assigned contracts or grants.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• •Performs spot buying by placing orders off of existing contracts and soliciting and awarding informal quotes (per Central Purchasing policy limitations).
• •Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid.
• •Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts.
• •Monitors assigned contracts or grants to ensure effectiveness by reviewing contract's dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process.
• •Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor.
• •Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers.

Responsibilities - Supervisor and/or Leadership Exercised:

None

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• •Knowledge of City practice, policy and procedures.
• •Knowledge of contract development, contract language, terms, conditions, etc.
• •Knowledge of Federal, State and Local laws.
• •Knowledge of basic purchasing practices and techniques
• •Skill in using computers and related software applications
• •Skill in effective oral and written communication
• •Skill in establishing and maintaining good working relationships with other City employees, vendors and the public.
• •Skill in resolving routine contractual issues
• •Skill in planning and organizing
• •Skill in handling multiple tasks and prioritizing
• •Ability to exercise good judgment, tact and diplomacy in public dealings

Minimum Qualifications:

• •Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field.
• •Experience may substitute up to the maximum of four (4) years.

Preferred Qualifications:

• •Experience with governmental purchasing and contracts processes.
• •Experience performing financial analysis using Microsoft Excel.
• •Experience working in a fast-paced environment with high volume of work.
• •Ability to travel to more than one work location.





Compensation Range:

The annual hiring range for this position is $25.13-$29.34



Notes to Candidate:

Please note that the Department may close the job posting at any time after seven (7) days.

Please be aware that the Job Posting Close Date reflects the final day to apply , but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

Days & Hours:

• Monday through Friday; 7:30 a.m. to 4:30 p.m.
• Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required.

Location:

411 Chicon St, Austin, Texas 78702

This position may require an assessment.

A resume is required for consideration.

• About working for Austin Facilities Management and the City of Austin:
• Click here to watch the City of Austin Recruitment Video!

Working with Austin Facilities Management provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

• Employment Application:
• The City of Austin employment application is an official document; incomplete applications will not be considered.

• •Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• •The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• •If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• •The responses to the supplemental questions inquiring about experience should be reflected on your application.

• Criminal Background Investigation:
• The position requires a criminal background investigation.

• Assessments:
• Assessment(s) may be administered as part of the interview process.

• If you are selected as a top candidate:
• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.

• Military/Veteran Interview Preference:
• Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

• Driving Requirement:
• Driving Requirement (if applicable):

This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date.

External New Hires must meet the City of Austin Driver Safety Standards. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

• Fair Labor Standards Act (FLSA) Classification:
• This position is classified as NON-EXEMPT.

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