Corporate Officer

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

As a Corporate Officer, you will provide legal and company administration services to a portfolio of clients and be progressively exposed to high-risk clients under the supervision of your manager. You will also competently and autonomously manage a more complex workload and carry out duties in accordance with policies and procedures, legal/regulatory requirements, service levels and Apex standards to meet business expectations.

To give you an idea of how this role would look and feel, here are some of the things you could expect to do:

Prepare relevant documents, including bylaws, corporate documentation and KYC documentation, open bank accounts and create administrative records and controls to incorporate and set up a new client company

Ensure all company records and statutory registers are properly maintained and updated on a timely basis

Prepare, convene and hold general and extraordinary shareholders meetings, including communication with notaries, to ensure that meetings are validly held, and decisions are properly recorded

Organise board meetings and prepare and distribute board packs.

Attend board meetings, where necessary, including contribution within level of experience and prepare draft minutes on a timely basis.

Liaise with the Accounting Teams to seek clarification on queries and accounting information in preparation of board and shareholder meetings.

Build relationships with intermediaries, third parties.

Manage the company files daily to ensure that all relevant documents are correctly filed on a timely basis.

Ensure that all weaknesses/incidents identified in relation to service delivery are properly reported to line manager.

Maintain awareness of risks involved in legal and company administration activity and understand risks involved in activities carried out and with respect to own clients’ portfolio.

Qualifications and skills:

Degree in law, tax or business administration.

At least 3 year working experience in a corporate, legal and/or tax-related environment.

Able to review and understand (with support of line manager) legal and tax restructuring memos as they apply to Luxembourg companies.

Intermediate level of understanding of Luxembourg company law.

Ability to draft Luxembourg articles of association.

Ability to draft minutes of board meetings and various other resolutions.

Able to attend board meetings with clients and intermediaries to take detailed minutes.

Ability to draft the board meeting and annual general meeting for approving annual accounts.

Ability to draft document to amend the board of managers or share purchase agreements for the sale of shares and all legal documentation in general.

Ability and desire to work with tight deadlines.

Good interpersonal skills to develop working relationships with colleagues, other divisions / offices and professional intermediaries.

Excellent organisational skills.

Fluency in English. Ideally knowledge of other languages such as French.

Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.