Court Clerk Assistant (Austin Municipal Court)

About This Position

Who are we? The Municipal Court is the judicial branch of local government, the City of Austin. The court decides the lowest level criminal offenses in the state of Texas, including traffic, city ordinance, juvenile, and disabled parking. Court services are handled both onsite and online, or by telephone, email, and mail.

Job Description:

Court Clerk Assistant

Purpose: Under general supervision, works in conjunction with other Court personnel, judges, and prosecutors to perform a wide variety of court case management functions.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• •Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, drivers safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions and others as appropriate to criminal and administrative case types.
• •Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
• •Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
• •Coordinates with prosecutors and police officers their availability to schedule hearings, trials and appearances on dockets.
• •Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues. Researches names, addresses and telephone numbers of defendants using various databases to facilitate contact and case compliance.
• •Assists judge in courtroom, monitors and attends to juror needs, coordinate courtroom activity (including maintaining order).
• •Generates complaints (official charging instruments), prepares summons and subpoenas, and prepare paperwork such as defendants histories for use at appearance docket.
• •Monitors cases for compliance, process cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
• •Compiles data/information, tracks and monitors for performance measures and/or reports;
• •Investigates and recommends resolution of procedural and operational problems.

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• •Knowledge of appropriate laws, policy or procedures dependent on circumstances.
• •Knowledge of court proceedings.
• •Knowledge of city practices, policy and procedures.
• •Skill in oral and written communication.
• •Skill in handling multiple tasks and prioritizing.
• •Skill in using computers and related software.
• •Skill in data analysis and problem solving.
• •Ability to handle hostile or difficult customers.
• •Ability to retain knowledge of historical laws and procedures.
• •Ability to perform basic mathematical calculations.
• •Ability to use document scanners and related software applications.
• •Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
• •Ability to establish and maintain good working relationships with other City employees and the public.
• •Ability to exercise discretion in confidential matters.

Minimum Qualifications:

• •Graduation from an accredited high school or equivalent plus four (4) years of related experience;
• •OR graduation with an associate’s degree plus from an accredited college or university, plus two (2) years of related experience.

Licenses and Certifications Required:

None.

Preferred Qualifications:

• •Experience handling monetary transactions (cash, credit card, checks, money orders, etc.).
• •Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems and Excel).

Notes to Candidate:

• Employment Application:
• The City of Austin employment application is an official document; incomplete applications will not be considered.

Use of AI is strictly prohibited to respond to the application and during the assessment and interview process.

Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

• •Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified.
• •You must use “N/A” for fields that are not applicable.
• •Employment history dates must include month and year.
• •Verification of employment history dates on resume should match online Employment Application.
• •Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter.
• •Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement.

• Additional Information:
• Skills assessments may be used to determine selection for interview process after initial applicant review.

Please note: The Austin Municipal Court does not provide sponsorship for employment authorization.

Department:

Austin Municipal Court

Location:

6800 Burleson Road, Building 310, Suite 175, Austin TX 78744

Pay Range:

$22.63 - $25.46 per hour

Days and Hours:

Please note schedule may include days, evenings, nights, weekends and/or holidays. Austin Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.

• CBI:
• If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.

This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.

Critical Employee Designation:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and support activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

• Important Note to Applicants:
• Please be aware that the Job Posting Close Date reflects the final day to apply , but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time.

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