Court Clerk I, Court Clerk II, or Senior Court Clerk

Description

(Regular, Non-Exempt)

Salary Range for Court Clerk I: $18.15 - $25.40/hour, DOQ

Salary Range for Court Clerk II: $20.00 - $24.01/hour, DOQ

Salary Range for Senior Court Clerk: $21.60 - $25.93/hour, DOQ

Closing Date: October 22, 2026

Shift/Workdays and Hours: Monday - Friday, 8:00AM - 5:00PM

How to Apply: Using the “apply” button on this page, please complete the required online application, upload a resume and a list of three professional references with full contact information. For general questions about the position, contact Unique Hiram at (785) 587-2447 or [email protected].

Court Clerk I

Summary/Objective

The Court Clerk I performs a variety of administrative duties pertaining to the coordination and operations of the Municipal Court as well as Municipal Court records and procedures. Work is performed with increasing responsibility and latitude. Produces accurate and high-quality work in an efficient manner, while successfully managing constant interruptions and prioritizing workload. Work involves interaction with, and access to, confidential information and requires a high degree of ethics and professionalism.

Essential Functions

Performs duties pertaining to the court.

• •Advises attorneys, agencies, and the public on the status of cases; provides procedural information; answers inquiries and explains filing processes; explains fees and fines; assists individuals in locating material and information.
• •Greets and serves the public at the counter and on the telephone; responds to inquiries in a professional and courteous manner; and provides information within scope of knowledge and authority.
• •Applies court policies, procedures, documents, and terminology according to standard operating procedures.
• •Pulls files to prepare for court.
• •Enters new cases into Incode
• •Scans all court documents into system upon disposition of the case.
• •Contacts attorneys and/or pro-se defendants on scheduling matters.
• •Analyzes situations and resolves discrepancies.

Performs a variety of office and court support work.

• •Disburses monies to accurately balance receipts and prepares monies for deposit; runs reports in the morning and submits to the finance department; and resolves any payment discrepancies between finance and system of record.
• •Inputs license tag information manually into system of record for each vehicle.
• •Mails notice of non- compliance for all unpaid parking tickets.
• •Opens and sorts mail and remits payments to proper accounts.
• •Ensures that bench warrants are recalled upon payment or appearance in court.
• •Runs case management within system of record to ensure all convictions have proper dates.
• •Processes jail commitments, works release orders, and furloughs orders for defendants who are remanded to jail.
• •Other duties as assigned

Court Clerk II

Summary/Objective

The Court Clerk II performs a variety of administrative duties pertaining to the coordination and operations of the Municipal Court as well as Municipal Court records and procedures. Work is performed with increasing responsibility and latitude. Produces accurate and high-quality work in an efficient manner, while successfully managing constant interruptions and prioritizing workload. Work involves interaction with, and access to, confidential information and requires a high degree of ethics and professionalism.

Essential Functions

Assists Judge and Prosecutor.

• •Advises attorneys, agencies, and the public on the status of cases in a professional and courteous manner; provides procedural information; answers inquiries and explains processes; explains fees and fines; assists individuals in locating material and information.
• •Greets and serves the public at the counter and on the telephone; responds to inquiries in a professional and courteous manner; and provides information within scope of knowledge and authority.
• •Performs a variety of office and court support work
• •Applies court policies, procedures, documents, and terminology according to standard operating procedures.
• •Analyzes situations and resolves discrepancies.
• •Assists the judge to carry out the functions of the court by scheduling court hearings.
• •Prepares, maintains, verifies, and distributes court calendars, warrants, dockets, and related case files for review according to established procedures.
• •Contacts attorneys and/or pro-se defendants on scheduling matters.

Other administrative duties.

• •Disburses monies to accurately balance receipts and prepares monies for deposit; runs reports in the morning and submits to the finance department; and resolves any payment discrepancies between finance and system of record.
• •Scans all court documents into Incode upon disposition of the case.
• •Performs data entry on parking, traffic and criminal cases.
• •Assists and provides training for new court clerks.
• •Other duties as assigned.

Senior Court Clerk

Summary/Objective

The Senior Court Clerk performs a variety of administrative duties pertaining to the coordination and operations of the Municipal Court as well as Municipal Court records and procedures. Work is performed with increasing responsibility and latitude.

Essential Functions

Performs duties pertaining to court.

• •Provides daily operating oversight of video court. Provides necessary training for other staff members in relation to use and operation.
• •Assists the Court Administrator with oversight and support of the case management system.
• •Maintains and manipulates various databases to track deadlines, cases and other data, and provide appropriate notifications. This includes Driver Solutions, the Kansas Bureau of Investigation, Jail, House Arrest, and supervision agencies.
• •Runs conviction report for filing to the state.
• •Assists the judge to carry out the functions of the court by scheduling court hearings.
• •Disburses monies to accurately balance receipts and prepares monies for deposit; runs reports in the morning and submits to the finance department; resolves any payment discrepancies between finance and system of record.
• •Scans all court documents into case management system upon disposition of the case.
• •Serves as a liaison to the Riley County Sheriff’s Office (Jail). Coordinates the in-custody docket with the Jail, warrant officers, public defenders, and interpreters.
• •Serves as a liaison to the bonding companies. Communicates pending forfeitures and processes such payments.
• •Performs data entry on parking, traffic, code and criminal cases.
• •Enters and edit final dispositions into KCJIS module.
• •Utilizes OpenFox to obtain registered vehicle owner for parking violations.
• •Compiles and submits conviction, suspension, and reinstatement data to Driver Solutions.
• •Complete monthly warrant audits and regular warrant purges.
• •Acts as point of contact for persons or groups outside of the organization; answers questions and responds to complaints.

Other administrative duties.

• •Analyzes situations and resolves discrepancies.
• •Contacts attorneys and/or pro-se defendants on scheduling matters.
• •Performs day-to-day administration of case collections by collecting and referring cases to the contracted collection agency.
• •Advises attorneys, agencies, and the public on the status of cases in a professional and courteous manner; provides procedural information; answers inquiries and explains processes; explains fees and fines; assists individuals in locating material and information.
• •Greets and serves the public at the counter and on the telephone; responds to inquiries in a professional and courteous manner; and provides information within scope of knowledge and authority.
• •Performs other duties as assigned.

Assists the Court Administrator by providing input on office policies, procedures, and culture and by serving as a resource and support to other court clerks.

• •Trains staff on new processes and/or procedures.
• •Serves as a back-up to the court clerk I and II.
• •Provides backup assistance to Cou