CQ10157- Travel Administrator

About Conneqtion

Conneqtion Group is a trusted Oracle Cloud Infrastructure (OCI) & Oracle SaaS Implementation Partner, dedicated to helping businesses implement cutting-edge digital solutions in ERP, AI & Analytics. With a strong presence in EMEA, APAC and NA, our consulting and services firm specializes in Oracle technologies. Our experienced team excels in Oracle Cloud implementation, utilizing the OUM methodology to deliver innovative transformations for our clients. Conneqtion Group has successfully provided Oracle professional services to over 50 SMEs and large-scale enterprises, driving efficiency and growth through tailored digital solutions. At Conneqtion Group, we harness innovation to bring about meaningful change for our clients, ensuring their systems are optimized for peak performance and future growth.

About the Role

We are looking for an organized, detail-oriented Travel Administrator to manage end-to-end domestic and international travel for our employees. You will coordinate flights, hotels, and visas, work with multiple travel agencies to get the best service and pricing, and make sure every trip is smooth, compliant with company policy, and cost-effective.

Key Responsibilities

International and Domestic Travel Booking

• •Plan and book international and domestic flights, hotels, ground transport, and travel insurance based on employee requirements and company travel policy.
• •Build cost-effective itineraries, compare fares and routes, and handle rescheduling, cancellations, and refunds.
• •Support urgent and last-minute travel, including changes during the trip.

Visa Processing (Mandatory)

• •Manage the full visa process for business travel to multiple countries, including business, work, and transit visas.
• •Guide employees on documentation, prepare invitation and cover letters, and book appointments with embassies, consulates, and VFS/BLS centers.
• •Track application status and passport submissions, and keep up with changing visa rules and travel advisories.

Travel Agency and Vendor Management

• •Coordinate with multiple travel agencies and vendors at the same time, allocating bookings according to cost, service quality, and turnaround time.
• •Compare quotations, negotiate rates, and make sure agencies follow agreed SLAs.
• •Evaluate agency performance regularly and escalate or resolve service issues.
• •Help onboard new agencies and maintain good working relationships with current partners.

Policy, Reporting, and Cost Control

• •Enforce the company travel policy and get the required approvals before booking.
• •Maintain accurate travel records, booking trackers, and expense data.
• •Reconcile agency invoices, verify billing, and coordinate with Finance on payments.
• •Prepare monthly travel spend reports and suggest ways to save costs.

Traveler Support

• •Act as the main point of contact for travelers before, during, and after trips.
• •Share itineraries, forex guidance, insurance details, and destination information.
• •Handle travel emergencies such as flight disruptions, lost documents, or visa issues.

Required Qualifications

• •Graduate in any discipline. A diploma or certification in travel and tourism (e.g., IATA) is a plus.
• •Hands-on experience with international travel booking (mandatory).
• •Proven experience with visa processing for multiple countries (mandatory).
• •Demonstrated experience working with multiple travel agencies and comparing vendors.
• •Familiarity with GDS platforms (Amadeus, Sabre, Galileo) or corporate booking tools is an advantage.
• •Good working knowledge of MS Excel and the rest of MS Office.

Skills and Competencies

• •Strong coordination and multitasking under tight timelines.
• •Good negotiation and vendor management skills.
• •Clear written and spoken English. Knowledge of Hindi, Kannada, or Gujarati is a plus.
• •High attention to detail, especially with documents and compliance.
• •A service-minded, calm, and solution-focused approach.
• •Willingness to handle urgent requests outside regular hours when needed.

Conneqtion’s Diversity & Inclusion Statement

At Conneqtion, diversity and inclusion are at the heart of our culture. As an equal opportunity employer, we take pride in fostering a workplace where everyone is valued and respected. Our DEI initiative is dedicated to promoting equality, embracing diversity, and creating an inclusive environment for all. We believe that a diverse workforce drives innovation and success, encouraging applicants from all backgrounds, including different races, ethnicities, religions, genders, sexual orientations, abilities, and experiences. To empower our global team, we offer flexible work arrangements, mentorship, career mobility, and continuous learning opportunities. At Conneqtion, employment decisions are based on merit, ensuring a fair and inclusive hiring process for all.