Customer Service Junior Coordinator China & TW

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title : Central Customer Service Junior Coordinator China & TW

Purpose

To process Customer’s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox

To ensure all enquiries within the mailbox are attended too within the agreed SLA

To provide administrative support to the GCS and LCS (local customer service) team.

May receive assignments from senior support personnel as required.

Main responsibilities and tasks

Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)

Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline.

•Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email

Alert LCS that if the order value exceeds the existing authorised credit limit and policies

Actively use system for understanding on customer specific information and requirements

For each quote / order processed, ensure specific customer requirements are addressed

Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day. Ensure all tasks are accounted for

Highlight improvements and process learnings to the team leads/ manager

Participate and contribute in team discussion and training

Performing miscellaneous job-related duties as assigned

Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS

Accept assigned rostered overtime work, if required

Comply the standard process and protocol

Qualifications

Mandatory requirements

Candidate must possess at least a Diploma in any fields

At least 2 – 3 year(s) relevant work experience with order fulfilment/supply chain/logistic.

Fluent in English - both writing, speaking and listening

Required skill(s): Computer Literate (Good in MS Office)

Able to prioritize, customer oriented with excellent communication and interpersonal skills.

Good planning and organising skills

Good analytical skills, attention to detail and meticulous.

Ability to work independently with minimal supervision, positive attitude and a good team player.

Able to meet deadlines through good time management and allocation of priorities

Desire to succeed in a challenging environment and able to work under pressure.

Pleasant character, resourceful & able to work with sincerity on own initiative.

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.

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