Customer Service Lead

Client Service Representative Supervisor

Medway Animal Hospital

Who Are We Looking For?

Are you a passionate veterinary receptionist ready to grow your leadership skills and help develop a strong, motivated reception team? Do you enjoy teaching and mentoring others? Do you love partnering with clients to help them reach their pets’ medical goals?

Are you looking to build long-term relationships with clients and patients while bringing positivity and accountability into your workplace?

If you answered YES , we would love to meet you!

About the Role

Client Service Representative Supervisor is an exciting opportunity to join our dynamic general practice team. This leadership role blends exceptional client service with team supervision and operational support.

As both a Client Service Representative and Supervisor, you will serve as the first and last point of contact for our clients while guiding and supporting the reception team to ensure outstanding client and patient experiences.

Key Responsibilities

Client Service & Communication

Answer phone calls and emails promptly with professional, friendly service

Schedule appointments based on patient needs and veterinarian availability

Send appointment reminders, confirmations, and follow-ups using our electronic systems

Re-engage inactive clients through outbound calls

Greet clients warmly and ensure a positive visit experience

Demonstrate empathy and professionalism, especially with emotional or concerned clients

Provide accurate post-visit instructions and promote preventive care services

Patient Records & Technology

Maintain accurate electronic medical records

Process billing transactions (credit cards, digital payments, financing options, insurance claims)

Maintain organized communication and scheduling systems

Leadership & Supervision

Ensure practice scheduling supports both client access and medical efficiency

Recruit, onboard, and train new reception team members

Provide mentorship, coaching, and performance feedback

Address performance concerns with professionalism and accountability

Audit end-of-day procedures and ensure operational accuracy

Update and maintain training materials

Foster a culture of accountability, teamwork, and exceptional customer service

What Skills & Experience Should You Have?

High school diploma (required)

Degree in veterinary or related field (preferred)

Minimum 3 years of customer service experience (required)

At least 1 year of veterinary experience (required)

1–2 years of leadership or supervisory experience (preferred)

Strong verbal and written communication skills

Knowledge of animal handling, patient care principles, and common veterinary medications

Strong organizational and operational skills

Demonstrated patience, empathy, and professionalism

Comfort with scheduling software and electronic medical records

Ideal candidates are motivated, energetic, compassionate, and committed to both patient care and team development.

Why Work with Medway Animal Hospital?

We are committed to elevating the culture within our practice while delivering the highest standard of veterinary medicine. Our goal is to ensure that every client and patient experiences warmth, empathy, and excellence at every visit.

We offer:

Electronic Medical Records

A positive, team-oriented work environment

A supportive leadership team

Strong emphasis on leadership development and professional growth

Benefits

We offer a competitive compensation and benefits package including:

Pay up to $25 per hour (based on experience)

Bonus pay opportunities

Medical, Dental & Vision Insurance

401(k) with matching options

Paid Time Off

CE Allowance

Employee Pet Discounts

Life Insurance

Flexible scheduling options

Working Conditions

Full-time position

Flexible Schedule

Fast-paced, dynamic environment

Ability to lift 40 pounds and perform occasional physical tasks

If you are looking to make a meaningful difference in the lives of pets and their people while growing your leadership career, we would love to hear from you.

Apply today and become part of the Medway Animal Hospital team!

Fostering Internal Growth: Employee Career Development at AmeriVet

Your journey to career advancement starts where you are. Discover your potential for growth within AmeriVet as we provide mentorship and insights into cross-functional roles. Elevate your skills, transition into leadership positions, and shape your success by harnessing the power of internal opportunities.

At AmeriVet, we’re committed to your growth, development, well-being, and success. We empower team members with the resources, support, and opportunities needed to thrive in their careers and make a lasting impact in our communities.

Here’s what you can expect when you join our team:

Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.

Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well-being.

Health, dental, vision, life insurance, and mental health resources to support your overall well-being.

Generous paid time off and holidays, because your personal time matters.

A supportive, collaborative environment where everyone feels a sense of belonging.

Please note: Any Benefits listed above apply to full-time employees.

At AmeriVet, your unique skills and passion are celebrated, and every team member has the tools to thrive. Our people-focused approach is centered on helping you grow in your career while making a meaningful impact on the communities we serve.