Departmental Staff Assistant II

Job Posting End Date:

October 9, 2026

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Job Title:

Departmental Staff Assistant II

Salary Range:

N/A

Position Salary:

5,527.00 USD Monthly

Location:

Department of Finance - Administration

Civil Service or Non Civil Servic e:

Civil Service

Job Summary:

Provides staff assistance to top-level County department management; independently performs the administrative, housekeeping, and office services functions of the department; may evaluate various departmental programs, rules, regulations, and policies; and performs other duties as required.

Level II: This class is characterized by its responsibility to serve a department that administers major programs requiring a work force which is organized into a relatively complex structure.

Examples of Duties:

( The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position ).

Serves in a staff capacity and provides technical assistance to top-level County department management on administrative matters related to fiscal and personnel management and budgetary requirements;

Assist with departmental payroll and maintains adequate records;

Prepares correspondence and memoranda for top-level County department management, reviewing all outgoing communications for consistency with the department's objectives, policies, and procedures;

May perform special studies and research as directed and prepare reports making sound recommendations;

Reviews internal procedures and practices and recommends revisions;

Serves as liaison between top-level County department management and other operating officials;

Maintains records of employees' sick leave, vacation, increment dates, etc., and informs employees of their respective status;

Advises employees of personnel rules, regulations, and procedures;

Establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, personnel record, etc.;

Reviews, analyzes, compiles, and prepares budgetary requests from divisions;

Participates in the preparation of financial statements and reports, budgetary estimates, and other statistical reports;

Reviews and approves expenditures for supplies and equipment to ensure that expenses are within program and budgetary limits;

Monitors purchase records and controls; participates in departmental planning and programming activities;

Initiates studies, prepares reports and makes recommendations for action;

Prepares annual and special reports on departmental operations and accomplishments; and

Performs other related duties as required.

Minimum Qualifications:

Training & Experience:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and for:

Level II: three (3) years of specialized work experience.

Specialized Work Experience:

Professional experience involving personnel, office, and business management responsibilities.

Work Shift/ Schedule:

Monday-Friday (United States of America)

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378 .

Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination