Director of Administrative Services - Bureau of Motor Vehicles

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Position: Director of Administrative Services

Department: Secretary of State - Bureau of Motor Vehicles

Division: Administrative Services

Location: Augusta, Maine

Schedule: Full-Time Confidential Position

Job Class: Public Service Executive II - EA35

Grade: 35

Salary: $92,622.40 - $131,268.80 annually

Closing Date: November 5, 2026

Join Our Team at the Department of the Secretary of State:

The Department of the Secretary of State is committed to delivering reliable, transparent, and high-quality public services that impact the lives of Maine people every day. We foster a culture rooted in teamwork, integrity, accountability, and continuous improvement, while prioritizing work-life balance and employee well-being. If you are a confident, thoughtful leader who thrives in complexity, values public service, and is ready to guide teams through change, we invite you to bring your leadership to the Bureau of Motor Vehicles.

About the Position:

The Director of Administrative Services is an executive-level position reporting directly to the Deputy Secretary of State for the Bureau of Motor Vehicles. This is a highly responsible leadership role providing strategic oversight of the Bureau's administrative operations and support functions.

The Director provides leadership and coordination across the Administrative Division, including facilities management, records management and retention, administrative operations, and related business services that support the Bureau's statewide operations.

The position also provides oversight and coordination of financial and revenue-related activities within the Bureau of Motor Vehicles. The successful candidate will have a strong working knowledge of governmental financial practices, including budgeting, financial reporting, revenue, municipal reporting, and financial analysis. The Director will use this knowledge to monitor financial information, identify trends and issues, support operational decision-making, and ensure that administrative activities are aligned with available resources.

This position serves as a key administrative leader who understands the financial components of BMV operations and can effectively partner with finance professionals, State agencies, municipalities, and BMV leadership.

The Director serves as a strategic administrative partner to the Deputy Secretary and BMV leadership, helping translate organizational priorities into effective administrative practices, improving internal processes, coordinating resources, and ensuring that the Bureau's administrative infrastructure supports its operational and strategic goals.

First 6–12 Month Expectations:

• •Build a strong working knowledge of the Bureau of Motor Vehicles' administrative structure, operations, facilities, records requirements, and business processes.
• •Develop a working command of the State of Maine's financial systems, BMV revenue streams, municipal reporting requirements, budget structure, and financial processes necessary to effectively support Bureau operations.
• •Establish effective working relationships with the Secretary of State's Leadership Team, BMV division directors, administrative staff, municipalities, and counterparts at the Office of the State Controller, Bureau of General Services, Office of State Procurement Services, Department of Audit, and other State partners.
• •Assess current administrative procedures, processes, and internal controls and recommend improvements that strengthen efficiency, accountability, transparency, and timeliness.
• •Evaluate the Bureau's facilities and administrative infrastructure and identify opportunities to improve space utilization, maintenance, planning, and coordination with State facilities partners.
• •Assess records management and retention practices and work with appropriate staff and State partners to strengthen compliance, accessibility, consistency, and operational effectiveness.
• •Develop a clear understanding of BMV financial and revenue reporting requirements and establish effective processes for monitoring and communicating financial information to Bureau leadership.
• •Support the development and monitoring of budgets and work programs affecting BMV operations and provide leadership with clear information regarding financial trends, resource needs, and variances.
• •Identify opportunities to streamline administrative processes, eliminate unnecessary work, improve communication, and strengthen the overall employee and customer experience.
• •Lead, develop, and stabilize the Administrative Division team, setting clear performance expectations and supporting professional growth.

What We're Looking For:

We are looking for a seasoned administrative leader who is comfortable operating at the executive level and equally comfortable working through complex operational details. The successful candidate will bring strong organizational judgment, financial acumen, and a track record of improving administrative operations and building effective teams.

This role sits at the intersection of administration, operations, facilities, records, financial coordination, and organizational support. We are seeking someone who can translate complex administrative and financial information into clear guidance for leadership and who understands the accountability that comes with managing public resources.

The ideal candidate will be a collaborative leader who can work across divisions, State agencies, municipalities, and other partners; identify opportunities for improvement; and move initiatives from concept to implementation. A strong understanding of governmental operations and financial practices is important, but this position is fundamentally an administrative leadership role.

Key Competencies We Value:

• •Administrative Leadership. Knowledge of modern principles and practices of public administration, organizational operations, facilities management, records management, and administrative services.
• •Financial Acumen. Working knowledge of governmental budgeting, financial reporting, revenue, municipal reporting, and financial management sufficient to interpret information, identify issues, and support sound operational decisions.
• •Operational Excellence. Ability to evaluate administrative processes, identify opportunities for improvement, establish effective procedures, and implement practical solutions in a complex organization.
• •Team Leadership. Ability to plan and supervise the work of subordinate managers and staff in a manner that fosters strong performance, accountability, collaboration, and positive morale.
• •Effective Communication. Ability to formulate and express ideas on complex administrative and financial subjects clearly and concisely, both orally and in writing, for a wide range of audiences.
• •Relationship Building. Ability to earn and maintain the trust and confidence of senior management, colleagues, staff, municipalities, State agencies, and other partners.
• •Sound Judgment. Ability to exercise initiative and sound judgment in recommending policies, resolving administrative issues, and making decisions under competing priorities and deadlines.
• •Adaptability and Change Leadership. Proven ability to work positively in a changing environment and lead teams through organizational change, modernization, and evolving operational requirements.

In This Role, You Will:

• •Provide overall leadership for the administrative operations of the Bureau of Motor Vehicles, including Facilities Management, Records Management & Retention, and related administrative services.
• •Provide oversight and coordination of BMV financial and revenue-related