Director of Finance

Description

Summary:

The Director of Finance oversees all financial operations and programmatic financial matters for the assigned agency or agencies. This role is responsible for the recruitment, hiring, and training of finance staff under their supervision. Reporting to the Chief Financial Officer (CFO), the Director of Finance works closely with program leadership to develop and implement strategies that ensure long-term financial sustainability.

Key responsibilities include managing the day-to-day administrative functions of the finance department, ensuring effective stewardship of agency resources, overseeing contracts in a fiscally responsible manner, and maintaining the integrity of financial systems and data. The Director oversees budgeting, payroll and labor allocation processes, banking and investment activities, fixed assets and depreciation, the chart of accounts, and financial system integrations. The Director ensures full compliance with all government (federal and state) regulations and requirements, as well as with private grant and donation agreements, and works proactively with program leadership to maximize allowable use of awarded funding and minimize unspent grant and contract balances.

This position includes direct supervision of the finance team at their assigned location. When necessary, the Director may step in to perform the duties of any supervised role to meet workload demands.

Requirements

Position Responsibilities:

Leadership and Staff Oversight

• •*Manage all administrative functions related to direct reports, ensuring operational efficiency and accountability.
• •*Lead the recruitment, hiring, onboarding, and training of finance staff; provide ongoing performance management and make informed recommendations regarding employee disciplinary actions or terminations as necessary.
• •Promote professional development and ensure staff adhere to agency policies, financial protocols, and compliance standards.
• •Must ensure staff complete all required professional development training in a timely manner
• •Must complete all required professional development training in a timely manner

Compliance and Regulatory Oversight

• •*Maintain up-to-date knowledge of and ensure adherence to federal, state, and local financial compliance guidelines, including grant and contract requirements.
• •*Oversee internal controls and ensure segregation of duties to support audit readiness and reduce risk of error or fraud.
• •*Ensure accurate and timely record retention practices in compliance with regulatory and organizational requirements.

Financial Management, Reporting and Audit

• •*Supervise the accurate and timely preparation, review, and submission of invoices related to government contracts and grant drawdowns assigned to accountants.
• •*Direct the preparation and coordination of financial reports for funders, program monitors, and external auditors.
• •*Lead the preparation of quarterly and annual financial reporting, as well as ad hoc analyses as requested by leadership or external stakeholders.
• •*Oversee journal entry processing, including review, approval, and occasional preparation, ensuring alignment with GAAP and internal policies.
• •*Manage reconciliation and oversight of balance sheet accounts, general ledger (GL), subledgers, and aged receivables.
• •*Lead and coordinate all aspects of the agency’s annual audit, including preparation of required documentation, liaison with external auditors, and timely resolution to ensure compliance with all applicable standards and regulations.
• •*Oversee payroll financial uploads and the labor distribution database, ensuring employee time and payroll costs are accurately allocated to the appropriate departments, cost centers, programs, funding sources, projects, grants, and contracts in accordance with approved budgets and funding requirements.
• •Review payroll allocation changes and labor distribution reports for accuracy, consistency, appropriate approvals, and compliance with grant and contract requirements prior to or following upload to the accounting system.
• •Maintain oversight of fixed assets and depreciation, including additions, disposals, transfers, capitalization, depreciation schedules, and reconciliation of fixed asset records to the general ledger.
• •*Manage the organization’s chart of accounts and accounting dimensions to promote consistent coding, accurate reporting, and alignment with organizational structure, grants, contracts, programs, departments, and locations.
• •Oversee financial data integrations between Sage Intacct and other organizational databases and systems; coordinate mapping, testing, reconciliations, and issue resolution to protect data integrity and reporting accuracy.

Budgeting and Strategic Planning

• •*Serve as the primary contact for coordinating and compiling the agency-wide budget under the guidance of the CFO and organizational leadership.
• •*Facilitate monthly financial meetings with Program Directors to promote understanding of program financial health and sustainability.
• •Maintain a comprehensive calendar of financial reporting deadlines and ensure timely submissions.
• •Develop, review, and monitor annual operating and program budgets in collaboration with the CFO, Program Directors, and department leadership, including detailed revenue, expense, staffing, and allocation assumptions.
• •Prepare and oversee budget revisions and grant or contract budget amendments, ensuring changes are properly documented, approved, submitted timely, and reflected accurately in the accounting system and financial reports.
• •Maintain strong working knowledge of federal, state, local, and private grant and contract financial requirements, including allowable costs, match requirements, spending periods, reporting deadlines, and closeout requirements.
• •Monitor grant and contract utilization throughout the award period to identify underspending, overages, allocation issues, or available funding and work with program leadership to maximize allowable reimbursement and avoid leaving awarded funds unutilized when eligible costs are available.
• •Meet monthly with Program Directors and department managers to review statements of activity, budget-to-actual results, revenue and expense trends, payroll allocations, grant utilization, forecasts, and necessary corrective actions or budget revisions.
• •Assist with the development, monitoring, and achievement of Finance Department PQI goals, ensuring progress is tracked, required documentation is maintained, and goals are completed within established timelines.

Procurement and Transaction Oversight

• •Act as the point of contact for procurement processes, ensuring adherence to internal controls and procurement policies.
• •Oversee the maintenance and reconciliation of credit card transactions, including entry reviews and approvals.
• •Supervise bank reconciliations to ensure accuracy and timely completion.
• •*Approve all grant and fund-related invoicing and billing, ensuring proper documentation and alignment with funding guidelines.

Treasury, Banking and Investment Oversight

• •*Manage and maintain banking relationships, including operating, savings, money market, investment, and other financial accounts; coordinate account services, authorized users, banking documentation, fees, and treasury needs in partnership with the CFO.
• •Evaluate banking activity, account structures, cash balances, fees, and treasury practices and recommend opportunities to strengthen controls, liquidity, efficiency, and return on available cash.
• •Support oversight of the organization’s investment portfolio and relationships with investment managers, custodians, and financial institutions in accordance with the organization’s Investment Policy and applicable guidelines.
• •Coordinate Investment Committee activities, including meeting schedules, agendas, financial and investment materials, manager presentations, performance information, minutes or follow-u