Director, Space Planning & Facilities Management

Job Title

Director, Space Planning & Facilities Management

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level I

Job Family Group

Staff - Non Union

Department

Administration and Operations | Faculty of Medicine | Provost and VP Academic

Compensation Range

$12,056.75 - $18,813.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date

November 13, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Director, Space Planning and Facilities Management is responsible for the overall strategic leadership of the planning, development, management and utilization of Faculty of Medicine Academic Space.

The Director, Space Planning & Facilities Management leads staff and external consultants, ensures appropriate space allocation and management policies and procedures are developed and implemented, space and facility plans are successfully executed to meet the changing needs of the Faculty, key partner’s relationships are built and maintained, and a culture of integrity, collegiality, and agility is fostered.

As most of the Faculty’s 1.8M square feet of Academic Space is built, owned, operated and/or maintained by other agencies and institutions under legislation, utilization agreements, or institutional regulations, the Director initiates, directs, and negotiates on behalf of the Faculty to ensure the Faculty’s space and facilities requirements are met.

Organizational Status

Reports directly to the Managing Director, Operations, Faculty of Medicine.

Leading a cross-functional team of professionals, the Director, Space Planning & Facilities Management provides strategic direction and planning for all aspects of Faculty of Medicine Academic Space to align Faculty goals, objectives, and strategies with those of the University and institutional partners.

With the high volume and complexity of the position requirements, it is important that the successful candidate have a team-oriented and flexible disposition and demonstrated leadership, problem-solving, and collaborative planning skills.

The Director’s primary work site is UBC Vancouver campus. The Director is required to travel to and work at various clinical campuses and academic sites across BC.

Work Performed

Strategic & Tactical Leadership

- Represents the Faculty of Medicine’s s interest while interacting with Ministries, Health Authorities and University Leaders regarding academic facilities, capital project requirements, and other related academic space issues. Ensures Health Authority projects conform to Section 45 of the Hospital Act and Academic Space Protocol requirements.

- Makes recommendations to Senior Leadership Team on strategic and policy matters related to the allocation, management and utilization of Academic Space, construction and renovation projects, and facility operations.

- Resolves Academic Space disputes through negotiations and/or arbitration, developing innovative solutions and approaches to reconcile issues, ensuring that key partners’ relationships are built and maintained.

- Forms, leads and participates in University and Health Authority committees and meetings, ensuring that appropriate consultative processes have been followed when developing policies, space and facility plans and reviews or when planning for new capital projects.

- Provides strategic guidance and leadership to the Space Planning & Facilities Management Team, ensuring that resources and support are available to optimize performance and productivity within the unit.

- Initiates and develops strategic and operational plans for the Space Planning & Facilities Management Team, creating tactics and action plans so that team goals can be achieved.

- Provides leadership and direction for change management initiatives and risk management processes, with Health Authorities, University stakeholders, Faculty of Medicine key groups, consultants, contractors and other partners.

- Oversees the general administration, project management, renovation and equipment budgets for Space Planning and Facilities Management unit , as required.

- Develops projects, procedures, policies and other initiatives intended to maximize the allocation, management and utilization of Academic Space, reduce costs, or improve efficiency of space and facility operations.

Capital Projects Management

- Leads short-term & long-term construction project planning for the Faculty of Medicine education programs, overseeing the compilation of requirements and specifications, evaluating and prioritizing options, coordinating funding requests, identifying and securing resources, obtaining financial and contractual approvals, establishing project goals, timelines and budgets.

- Oversees capital projects at University and Health Authority facilities across BC, ensuring that functional program and technical requirements, as well as space and other related guidelines and policies as agreed are followed by University and/or Health Authority planners, contractors, architects and other parties, at times within a Public Private Partnership environment.

- Ensures that the requirements and best interests of the Faculty of Medicine are realized in each project, integrating and coordinating with Academic Leaders of Clinical, Community, Research and Education, Department Heads and School Directors, AV/IT professionals and other consultants.

- Forms, leads, and participates in project committees or working groups, ensuring that consultative processes have been followed and fostering relationships with key groups to enhance collaborations and partnerships.

- Engages in the selection and activities of planners, architects, consultants, and contractors retained for planning, designing, construction, operations and maintenance of Faculty of Medicine facilities, consistent with appropriate University, Health Authority and Ministry policies.

- Oversees the management of Ministry of Infrastructure minor capital l funding for Academic Space upgrades and renovations at Health Authorities sites.

- Ensures all engineering life-cycle and maintenance standards for faculty assets are adhered to by University or Health Authority staff and external contractors, as appropriate.

- Guides senior Academic Leaders in the design process for new and renovated teaching and learning facilities and the development of Academic Space allocation, management and booking policies.

Space Planning & Facility Management

- Initiates and approves the creation and development of functional programs for Faculty of Medicine teaching and learning facilities across BC, and provides technical expertise and recommendations to the Managing Director, Operations, Faculty of Medicine. .

- Leads short-term and long-term space and facility reviews of Departments, Research Centres/Institutes, Schools, Education programs and administrative units, , including moves and new acquisitions, negotiating and coordinating with Ministry, Health Authority, University, and key partners to secure spatial resources and approvals.

- Provides direction and assistance to Department Heads, School Directors and Associate Deans i