Document Controller

Flynn is a first-generation construction company with operations across Ireland, UK and Northern Europe. We specialize in Critical Environments such as Data Centres, Life Sciences, Aviation, High Value Manufacturing and Critical Logistics.

We are currently seeking an experienced and talented Document Controllers to join our high performing project team in Dublin. If you would like to join a company who wins high profile projects with blue chip clients and if you enjoy working in a stimulating environment, then Flynn is the company for you.

REPORTING TO: Design Manager

Purpose of Role

The Document Controller will play a key role in supporting the Site Project Team in ensuring that all documentation related to the project is managed according to construction best practice and in line with Flynn’s Quality Management System.

Role Responsibilities

Carrying out daily project office administrative tasks, in support of the project management teams

Reviewing and updating technical documents, such as manuals and workflows

Generating periodic reports on project

Managing the flow of documentation in the project office

Development of project file naming protocols with project team, in line with Flynn/Client protocols and ISO19650

Archiving files and ensuring all team members have access to the necessary documentation.

Audit preparation and support to verify that regulatory and quality requirements have been met.

Maintaining office sign-in registers and timesheets

Following project plans and programming

Placing orders and raising purchase orders

Arranging third party access accounts for new and existing team members

Transmitting documentation and submittals through the SharePoint system

Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders.

Training new users in the clients’ internal document control system

The Candidate

At least 2 years’ experience in document control position

Knowledge of Procore, Asite and BIM360 software is an advantage

Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage)

Construction experience preferable

Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes.

Ability to multitask

Dependable, reliable and enthusiastic individual

Ability to work as part of a team and also autonomously

Good communication skills as this is essential with operations teams; High standard of written English

Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly)

Proficient in MS Office applications (Excel, Words and PowerPoint) is essential

Fluent in English

Competitive Package

Flynn offer a competitive remuneration package which may include basic salary, pension and life assurance, healthcare, and a travel allowance.

Flynn is an equal opportunity employer.

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