Document Controller

About Us

Forbes Bros. Group of Companies is a leading utility infrastructure contractor helping power communities across Canada and the United States. Built on family roots, we value safety, hard work, and getting the job done right for our clients. We offer competitive compensation, comprehensive benefits, and opportunities to build your skills and grow your career.

Role Details

Location: Edmonton, AB

Work arrangement: Office-based, hybrid and project/site-based work as assigned, supporting corporate functions, Major Projects and recurring revenue operations.

Employment type: Full-time, permanent.

Schedule: Monday to Friday, 8:00AM to 4:30PM

Travel: Travel to project sites may be required based on assignment needs.

The Opportunity

Forbes Bros is seeking a Document Controller to join our Shared Services team within Technical Services, supporting corporate functions, Major Projects and recurring revenue operations. Reporting to the Document Control Manager, this role is responsible for administering controlled project and corporate documentation, maintaining document management systems, coordinating review and approval workflows, and supporting the consistent application of document control standards across the organization.

In addition to day-to-day project documentation, the Document Controller will contribute to the ongoing development and implementation of our corporate Document Management System (DMS), including procedures, templates, user guidance, training and process improvements.

This is an excellent opportunity for a detail-oriented document control professional who enjoys working across multiple projects and departments, building relationships with stakeholders and contributing to the development of consistent document management practices within a growing organization.

Key Elements of the Role

Establish and maintain document registers, folder structures, libraries, distribution lists, workflows and controlled mailboxes in accordance with approved corporate and project requirements.

Receive, register, classify, process and maintain controlled documents and records, ensuring accurate document identification, numbering, metadata, revision histories, approval status and filing.

Coordinate document review and approval workflows, track outstanding actions and deadlines, follow up on overdue responses, and prepare transmittals and controlled document distributions to authorized recipients.

Coordinate documentation requirements with project management, engineering, construction, quality teams, clients, subcontractors and suppliers, ensuring accurate and timely document exchanges throughout the project lifecycle.

Maintain current approved documentation, manage superseded and obsolete records in accordance with established controls, and ensure records are retained in approved repositories with appropriate access and traceability.

Maintain turnover registers, compile project handover packages, verify documentation completeness, follow up on outstanding records and coordinate final document handover and archiving.

Assist the Document Control Manager with developing, updating and implementing document control procedures, templates, guidelines, registers and training materials. Support approved system improvements, workflow testing and automation initiatives.

Deliver routine onboarding, refresher training and day-to-day guidance to project and corporate personnel on established document control processes, systems, document submission requirements and revision management.

Conduct routine checks of document registers and repositories for accuracy, completeness and compliance with established processes. Support internal and external audits by retrieving controlled records, preparing documentation and completing assigned corrective actions.

Maintain accurate documentation status information, training records and action logs. Communicate outstanding requirements, recurring issues and competing priorities to the Document Control Manager.

What You’ll Bring

Diploma or degree in Document Management, Construction Management, Engineering Technology or a related discipline.

Three to five years of experience in document control or document management, preferably within construction, utilities or infrastructure. Experience supporting transmission or linear infrastructure projects is considered an asset.

Working knowledge of document lifecycle management, document numbering, revision control, review and approval workflows, quality records and project turnover requirements.

Strong proficiency in Microsoft Office applications, particularly Excel, Word and Outlook.

Practical experience with SharePoint or comparable document management and project platforms such as Procore or Aconex.

Strong organizational skills and exceptional attention to detail, with the ability to manage high volumes of documentation, competing priorities and deadlines across multiple projects and corporate functions.

Clear written and verbal communication skills, including the ability to explain established processes, provide user guidance and collaborate effectively with project and corporate stakeholders.

Ability to work independently within established procedures and delegated authority, demonstrate sound judgment, maintain confidentiality and recognize when issues or exceptions require escalation.

A proactive and continuous improvement mindset, with the ability to identify opportunities to improve document management processes, system functionality and user experience.

The range shown is the expected base pay range for this role. Final compensation will be determined based on role requirements, experience, qualifications, work location, applicable project/site requirements, internal equity, and any applicable collective agreement or union requirements.

This range does not include overtime, premiums, per diem / LOA, bonuses, benefits, or other forms of compensation unless specifically stated in the job posting.

Base Pay Range

$70,000 — $80,000 CAD

Equal Opportunity & Recruitment

Forbes Bros. Group of Companies and its affiliated entities are equal opportunity employers committed to a respectful and accessible recruitment process. We make employment decisions based on job-related qualifications and do not discriminate on the basis of race, colour, ancestry, national or ethnic origin, citizenship, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or family status, genetic information, military or veteran status, or any other characteristic protected by applicable law.

Applicants must currently be legally authorized to work in the country where the position is located and must maintain valid work authorization throughout their employment.

Employment is subject to the requirements of the applicable role, location, project, and employing entity. Depending on the position, this may include verification of work authorization, background screening, review of driving records or driver’s abstracts, drug and alcohol screening, credential verification, client or site-access requirements, and other pre-employment conditions permitted by applicable law.

Accommodations are available throughout the recruitment process in accordance with applicable law. Applicants who require accommodation are encouraged to contact the recruitment team so we can discuss their needs and arrange appropriate support.