DOL Restart Project Manager

Job Description Specification

Title:

DOL RESTART Project Manager

Reports To:

Regional Administrator of Employment Services

Job Number:

Department:

Employment Services

Position Number:

Location:

LA

FLSA Exemption Status:

Exempt

Supervises:

Yes

Position Status:

Full Time, Accrual Level FT2

Revised:

8/10/26

Job Summary:

The Program Manager leads the implementation of the AmityWorks RESTART grant. This is a management role, and it is the position the Department of Labor requires each grantee to staff at 100% full-time — the person ultimately responsible for making the program work.

Reporting directly to the Regional Administrator of Employment Services, the Program Manager guides the program from planning through follow-up, meets every performance target the grant sets, keeps the program in compliance with federal rules, manages the partners and subgrantees, and oversees day-to-day services. This includes directly supervising the Case Manager, who serves a caseload of up to 70 participants.

Above all, this role turns the grant’s goals into real results: safer communities, lower rates of return to prison, and young adults placed on genuine pathways to stable, well-paying careers. It is a role for a builder who can stand up a new program, hold partners and data to a high standard, and keep participants at the center of every decision

Key Responsibilities:

Grant Leadership & Implementation

Serve as Amity’s day-to-day leader for the AmityWorks grant, dedicating 100% of work time to the project as the funder requires.

Guide the program through all three phases of the 42-month grant: a three-to-six-month planning and start-up period, roughly two years of full implementation, and twelve months of participant follow-up.

Build and manage the program work plan, timelines, staffing, and milestones so that enrollment, services, and outcomes stay on track.

Make sure the program is delivered as approved — assessments, Individual Development Plans (each participant’s personalized roadmap), career coaching, training toward a credential, paid work experience, mentorship, supportive services, and follow-up.

Ensure each young adult’s needs are reassessed at enrollment and every six months, as the grant requires.

Performance, Data & Reporting:

Own the program’s results and put simple, reliable systems in place to track and meet every performance goal:

Education & employment — at least 75% of participants in school or working two quarters after they exit, and 70% four quarters after exit

Earnings — median earnings of at least $5,000 in the second quarter after exit (tracking part-time versus full-time work)

Credentials — at least 80% of participants earning an industry-recognized credential

Apprenticeships — at least 10% of participants enrolling in a Registered Apprenticeship

Recidivism — a return-to-prison rate below California’s most recent state rate of 39.1%

Oversee accurate participant records, including WIOA co-enrollment and the secure collection and handling of personal information such as Social Security numbers, consistent with the grant’s data requirements and privacy safeguards.

Prepare and submit accurate quarterly financial and performance reports to the Department of Labor (federal report ETA-9173), and combine the data reported by subgrantees into those submissions.

Check data quality across the network and fix any problems before reporting deadlines.

Partner, Subgrantee & Employer Management:

Coordinate and support the subgrantee network so every partner delivers services and reports data as agreed in their signed partnership agreements (MOUs/Letters of Commitment).

Maintain strong working relationships with the grant’s required partners: the California Division of Apprenticeship Standards, criminal justice partners (such as county probation and the California Department of Corrections and Rehabilitation), and state and local workforce development boards.

Recruit and support employer partners in the target industries, expanding apprenticeship, on-the-job training, pre-apprenticeship, and paid work-experience opportunities for participants.

Coordinate WIOA screening and co-enrollment with local workforce boards and American Job Centers and align training with what local employers are actually hiring for.

Make sure training leads to jobs that people with records are legally allowed to hold and be licensed for — so participants never train for a career their record would bar them from.

Direct Service Oversight & Team Supervision:

Directly supervise the Case Manager who serves a caseload of up to 70 participants — providing coaching, workload support, performance management, and professional development.

Oversee the quality of the services participants receive: intake, assessment, personalized plans, career coaching, employability workshops, supportive services, and twelve months of follow-up.

Ensure services for young adults are age-appropriate, trauma-informed, and centered on each participant’s goals.

Help remove barriers to participant progress and build the referral network needed to keep young adults engaged and moving toward employment.

Fiscal & Compliance Oversight:

Work with the finance team to monitor the grant budget and ensure spending is necessary, reasonable, and compliant with federal grant rules (the OMB Uniform Guidance, 2 CFR 200) and the terms of the award.

Keep spending within the grant’s limits — no more than 15% of funds for supportive services (of which no more than 10% for direct needs-related payments) and no more than 5% for participant incentives.

Maintain the records, controls, and written policies (for supportive services, needs-related payments, and incentives) that will stand up to a federal audit.

Support the organization’s efforts to sustain effective practices after the grant ends and cooperate with any evaluation the Department of Labor conducts.

Supervisory Responsibility:

The Program Manager directly supervises one Case Manager, who serves a caseload of up to 70 participants. The Program Manager supports the Case Manager’s hiring, onboarding, coaching, performance evaluation, and day-to-day direction, and ensures the caseload is served well and in line with grant requirements.

Core Competencies:

Beyond the qualifications below, the successful Program Manager will bring:

Trauma-informed, participant-centered leadership — keeping the dignity and goals of justice-involved young adults at the center of the work.

Cross-sector partnership management — building trust and results across workforce boards, justice agencies, employers, and subgrantees.

Data-driven decision-making — using performance data to spot problems early and keep the program on track.

Cultural humility and a commitment to equity for the communities and populations Amity serves.

Fiscal and compliance literacy — comfort managing a federal grant budget and rules.

Clear communication — the ability to translate complex requirements into simple, usable guidance for staff and partners.

Adaptability and problem-solving in the fast-moving environment of a brand-new program

Education and Experience:

Required:

Education: Bachelor’s degree in social work, human services, public or business administration, workforce development, criminal justice, or a related field. An equivalent combination of relevant experience and education will be considered.

Experience: At least five (5) years of progressively responsible experience in program management, workforce development, reentry, or social services, including at least two (2) years supervising staff.

Grant management : Demonstrated experience managing publicly funded programs and meeting performance and reporting requirements. Experience with federal grants (Department of Labor preferred).

Working knowledge of WIOA and of workforce or reentry services delivered against measurable outcomes.

Strong dat