Dy Mngr, /Manager Administration

Job Description Summary

The Deputy Manager / Manager - Administration is responsible for overseeing all administrative operations, ensuring smooth facilities management, statutory compliance, employee services, vendor management, audit readiness, and continuous improvement across the organization.

• Overall Objective
• To ensure efficient administration of facilities, transport, canteen, contract workforce, security, GMP support, Contractor statutory compliance, audits, and employee services while maintaining operational excellence, regulatory compliance, and a safe, productive workplace environment.

Job Description

Key Responsibilities

1. Canteen Management

• •Manage canteen operations, food quality, vendor performance, and employee satisfaction.
• •Approve special food requirements for festivals and events.
• •Conduct canteen committee meetings, kitchen audits, food testing, and medical checks for canteen staff.
• •Oversee pantry stock procurement and weekly menu planning.

2. Transport Management

• •Manage employee transportation, company vehicles, and external cab services.
• •Ensure timely transport operations and driver allocation.
• •Conduct transport audits and committee meetings.
• •Handle vehicle renewals, maintenance, FASTag management, fuel and toll verification, and driver training.

3. General Administration

• •Raise Purchase Requisitions (PRs) for administrative purchases, contracts, renewals, and employee events.
• •Manage vendor agreements, Annual Maintenance Contracts (AMCs), utility bill payments, administrative records, and audit documentation.
• •Support QA, ISO, FDA, and GMP audits.
• •Maintain stakeholder relations, coordinate employee engagement activities, and conduct facility inspections.

4. Housekeeping & Facility Services

• •Manage housekeeping vendor manpower and consumable inventories.
• •Monitor drinking water quality and facility cleanliness standards.

5. Contract Workforce Management

• •Recruit and onboard contract employees.
• •Ensure training, medical checks, background verification, attendance management, statutory compliance, wage compliance, and workforce allocation across shifts.
• •Coordinate annual ESI medical camps and maintain workforce discipline.

6. Software & Compliance Systems

• •Maintain and update SOPs in Veeva Vault.
• •Manage audit responses, compliance reviews, complaint tracking, and service provider verification in BM Ram software.

7. GMP Support

• •Manage GMP-related supplies such as aprons and safety shoes.
• •Coordinate with Lindstrom for gowning services and employee concerns.
• •Ensure compliance with gowning and shoe-washing procedures.

8. Biometric Access Control

• •Manage biometric hardware and software systems.
• •Coordinate vendor support, issue resolution, procurement, and maintenance.

9. Scrap Management

Arrange transportation and disposal of scrap materials including general waste, metal, wood, and other waste streams.

10. Training & Employee Development

• •Organize training programs for housekeeping, security staff, drivers, and contract employees.
• •Prepare and execute administrative engagement calendars and compliance training plans.

11. Security Management

• •Recruit security personnel as needed.
• •Ensure proper management of visitor control, gate passes (RGP/NRGP), and material movement records.

12. Pest Control Management

• •Ensure pest control activities comply with GMP requirements.
• •Coordinate audits, maintain records, monitor pest control equipment, and address observations with engineering teams.

13. Compliance - Contract Labor and others

Verify ESI/PF deductions, minimum wage implementation, salary payments, approved manpower strength, wage registers, and statutory compliance through vendor coordination.