Education Program Specialist 3 - CTSI

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Job Title:

Education Program Specialist 3 - CTSI

Department:

Health Sciences | Clinical and Translational Science Institute

• Position Summary
• The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

Program Coordination & Delivery

• •Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
• •Monthly Seminar Series
• •Mentoring workshops (3/year)
• •Career Dinners (3/year)
• •Thematic or topical workshops
• •Grant-writing workshops
• •Grant writing office hours to support grant development through one-on-one advising
• •Other related meetings and events as required

• •Support new externship initiatives and career development opportunities.
• •Develop and maintain training and program communication resources (e.g., video libraries, online modules).

Grant Administration & Compliance

• •Assist with administrative responsibilities for NIH and institutional training grants.
• •Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
• •Ensure compliance with NIH and university reporting requirements.

Evaluation & Reporting

• •Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
• •Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
• •Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
• •Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
• •Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
• •Help support and maintain project plans and Smartsheet to reflect accurate grant and project status

Collaboration & Continuous Improvement

• •Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
• •Contribute to program development by identifying opportunities for new initiatives and process improvements.
• •Assist with promotional activities to raise awareness of CTSI education and training programs.

Minimim Requirements

Bachelor's degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Additional Information:

Location:

Prior Hall (0302)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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