EMEA Admin and Facilities Manager, Administration

Position Description

This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and external interactions.

Key Areas of Responsibilities

• •Premises Management, including:
• •liaising with building management
• •complying with all appropriate regulations and legislation
• •organising emergency officers (fire, first aid etc.)

• •Managing reception / other administration staff in London and other CSI offices in EMEA.
• •Liaising with the CACS / other teams to ensure smooth running of in-house event.
• •General office administration including:
• •monitoring / ordering supplies
• •provision / maintenance of equipment
• •management of outsourced services
• •collection / distribution of mail and couriers etc.

• •General office maintenance
• •Organisation and management of record retention system i.e. archiving and filing of Company records
• •Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies
• •Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)
• •Contributing to the smooth and efficient administration of the office
• •Other ad hoc duties as required

Requirements

• •A bachelor’s degree or above is required
• •Candidates must have previous experience in a similar role, including experience managing staff
• •Strong written and verbal communication skills are essential
• •The role requires a practical and solutions-focused approach to problem-solving
• •A good technical understanding of M&E systems is required
• •Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team
• •An awareness of cost control and commercial considerations is expected
• •Good understanding of the legal and regulatory environment is important
• •Experience operating in a regulated environment would be advantageous
• •Proven ability to balance technical and commercial priorities is preferred

Stay informed on CITIC CLSA Job Opportunities

Not the right fit? You can create a job alert to receive our latest job openings that meet your interest.