ERP Specialist

ERP Specialist

Position Purpose

The IRP Specialist is responsible for ensuring the effective implementation, configuration, and ongoing support of the company’s IRP/PMS system across fleet and shore operations. The role ensures that the system is fully aligned with company processes, maintenance standards, and operational requirements, while supporting users and driving proper system adoption.

Position Summary

The IRP Specialist is responsible for the end-to-end administration and functional effectiveness of the company’s IRP/PMS system. The role ensures that the system is not only technically operational, but also fully aligned with the company’s safety management system and interdepartmental workflows across.

The position acts as the key link between operations and the system, translating technical management requirements, maintenance standards, and company procedures into a structured, usable, and standardized digital environment.

A strong focus is placed on:

System usability and adoption by onboard and shore personnel

Accuracy and consistency of PMS, DD, HSQE, SMS, Procurement, inventory control, personnel management records on board and ashore.

Alignment between system workflows and real operational practices and industry standards

Consistency with manufacturer’s instructions and guidelines

Continuous improvement of processes through system optimization

The IRP Specialist supports vessels and office teams on a daily basis, ensuring that users are confident, properly trained, and able to use the system effectively to manage maintenance, compliance, and reporting requirements.

Core Competencies

Bachelor’s degree in Marine Engineering, Naval Architecture, Mechanical Engineering, Information Technology, Computer Science, Business Information Systems, or other relevant discipline

or

Seagoing engineering background will be considered a strong asset, especially experience as Chief Engineer, Second Engineeror equivalent technical vessel role

Previous experience in shipping technical operations, planned maintenance, procurement, dry-docking, vessel performance, compliance, or fleet management will be considered highly advantageous

Strong IT background or proven experience with ERP, PMS, CMMS, procurement, maintenance, or fleet management systems is highly desirable

Previous involvement in ERP implementation, system migration, digital transformation, process mapping, or business analysis projects will be considered an advantage

Good understanding of shipping operational workflows and vessel-shore communication processes

Ability to understand technical and operational requirements and translate them into system functionality

Strong analytical and problem-solving skills

Excellent knowledge of Microsoft Office, especially Excel and PowerPoint

Experience with data validation, reporting tools, dashboards, or Power BI will be considered an advantage

Ability to communicate fluently in English, both verbally and in writing

Strong communication skills with the ability to interact effectively with technical, operational, IT, and management stakeholders

Ability to work under pressure, manage multiple priorities, and meet project deadlines

Structured, detail-oriented, and capable of documenting processes, requirements, and system issues clearly