Event Logistics Associate

Description

THIS OPENING IS FOR P.M. SHIFT ONLY. MUST WORK WEEKENDS

Position Purpose

Help ensure the success of events, facility rentals, workshops, meetings, and classes offered at the Garden by providing set up and support services to departments and guests.

Essential Duties

Ensure that each event space is clean prior to, during, and after each event. This includes floors, counter/table tops, fixtures, restrooms, and the removal of debris, recyclables, and trash

Set up and break down tables, chairs, event equipment, and structures in a timely and orderly manner as directed by weekly event schedule, carefully handling equipment and adhering to safety standards and practices

Set up and break down audio/visual equipment for events, programs and facility rentals; handle minor troubleshooting with equipment hardware

Assist Beverage Department staff with bar set ups and breakdowns prior to, during, and at conclusion of events. This would include any assistance needed throughout the event regarding trash, recycling, or assistance with ice and supplies

Assist the Exhibits Department with the installation, maintenance, and de-installation of temporary art exhibitions and seasonal displays

Assist staff and guest deliveries of additional equipment and/or supplies to designated areas.

Operate motorized cart to move all necessary furniture, equipment, supplies, and structures in a safe manner

Provide exemplary customer service to Garden staff, volunteers, clients, guests and vendors.

Ensure that the needs of staff, volunteers, clients, guests and vendors are met throughout the duration of those events

Keep venue staging areas organized and clean, with only required equipment and furniture staged. Maintain accessibility and uphold fire code

Perform basic grounds-keeping tasks, when necessary, to maintain venues at presentation quality; detect, report, and/or fix any damages or irregularities in the Garden, with a particular responsibility for venue spaces

Use email communication systems and utilize work request submission system

May represent Event Logistics staff at Garden meetings

May operate Garden vehicles off-site when required

May operate heavy machinery (forklift, etc.) after completing training and certification

Lead progress on long-term projects or installations while balancing daily responsibilities as dictated by the setup report

Pay: $20.00/hr

Requirements

Competencies

Must work during weekends (Friday-Sunday), evenings, and/or holidays

Must have a valid Arizona driver’s license and be able to operate a motorized cart

Must be 18 years of age or older in order to transport alcohol as part of job requirements

Must have good communication skills and ability to manage time to complete tasks by time required

Must possess exemplary customer service skills

Equipment Used

In addition to typical office equipment, this role requires the use of small hand tools, handheld power tools, motorized cart, and other items need to set up, tear down, and maintain Garden displays and events.

Internal Communication

Frequent communication with Garden staff in multiple departments.

External Communication

Occasional communication with visitors, vendors, and partners.

Working Conditions

Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type. Manual dexterity and the ability to lift up to 75 pounds required. Must be able to climb a ladder, be comfortable working with heights, and be physically capable of operating small handtools. This role will require outdoor work in extreme temperatures and inclement weather.

Reasonable accommodations may be made, when necessary and feasible, to allow a qualified individual to perform essential job functions.

Equal Opportunity Employer

Desert Botanical Garden is an Equal Opportunity Employer and considers all applicants without regard to race, religion, color, sex, gender identity and/or expression, sexual orientation, marital or parental status, age, national origin, veteran status, disability, or any other status protected by law. The Garden fosters and supports workplace diversity, equity, and inclusion to honor the unique perspectives, experiences, and contributions of all, to celebrate successes, and to cultivate individual and institutional excellence.

All employees will help add to the Garden's diversity and fully embrace it.