Event Planner

Description

The Archdiocese of Kansas City in Kansas is the Catholic Church in Northeast Kansas: Growing as Disciples of Jesus; Making Disciples for Jesus. The Event Planner furthers the mission of the Catholic Church by planning and managing events from conception to completion, fostering an environment of hospitality, stewardship and donor engagement. This position is full-time, hybrid, 40 hours per week with some evening and weekend work.

Duties and Responsibilities:

• •Plan, coordinate, and execute Archdiocesan events, receptions, recognition events, and ordination receptions, managing all event logistics such as venue selection, catering, audiovisual services, décor, transportation, registration, and accommodations.
• •Develop detailed project plans, timelines, event schedules, and documents for event organizer to approve.
• •Manage event budgets and monitor expenditures to ensure events are delivered within approved financial parameters.
• •Track event metrics, attendance, and outcomes, and prepare post-event evaluations and reports.
• •Assist with sponsorship fulfillment, donor communications, invitations, RSVPs, seating arrangements, and attendee management.
• •Anticipate and resolve issues that may arise before, during, or after events.
• •Maintain accurate records of event contracts, vendor agreements, invoices, and event documentation.
• •Provide hospitality support at Chancery meetings, events and at the Archbishop’s Residence ensuring a welcoming and inviting place for all guests.

Knowledge, Skills and Abilities:

• •Earn others’ trust and respect through consistent honesty and professionalism in all interactions.
• •Take personal responsibility for the quality and timeliness of work, and acts with urgency to meet individual and organizational commitments.
• •View service to internal or external constituents as a priority to continuously strive to meet and exceed needs, requests and expectations.
• •Promote a sense of collaboration and teamwork; share information and learning; keep others informed to help promote Archdiocesan strategy and goals.
• •Strong organizational, project management, and budget management skills.
• •Excellent interpersonal and communication skills with the ability to interact professionally with donors, clergy, volunteers, and community leaders.

Qualifications:

• •High School graduate of equivalent required.
• •Minimum two years of experience coordinating special events, fundraising events, donor relations activities, or nonprofit events.
• •Intermediate proficiency level in Microsoft Office.
• •Experience in a donor database or RSVP software program is preferred.
• •CMP Certification or willing to obtain CMP Certification.
• •Practicing Catholic in good standing is preferred.