Event Sales Administrative Assistant

Description

The Event Sales Administrative Assistant reports directly to the Event Sales Director and collaborates with the Event Sales Operations Manager performing a wide range of administrative duties to support the Events Department at Portside Pier.

DUTIES AND RESPONSIBILITIES:

• •Enters new inquiries into events system
• •Enters event bookings into reservation system
• •Answers phone efficiently and professionally and responds to voicemails
• •Prints and prepares daily banquet event orders including updating and cutting menus
• •Maintains and updates menu cards for reception events
• •Creates host sheets with weekly events for the Portside Pier host stands
• •Creates specialty and custom menus
• •Assists in menu detailing guests’ event orders
• •Organizes events office and banquet cabinet
• •Orders and manages inventory of office supplies
• •Assists in additional projects given by the Events Director and Management Team
• •Assists in creating new systems and procedures to further organize the Events Department

Requirements

QUALIFICATIONS:

• •Proficient in Microsoft applications
• •Basic mathematics
• •Highly organized and detail oriented
• •Experience in a restaurant or events field preferred
• •Experience with OpenTable and TripleSeat preferred
• •Experience with Instagram and/or TikTok
• •Experience with Canva
• •Must be able to stand, walk, reach, bend, stoop, and wipe for extended periods of time
• •Must be able to carry trays and supplies (up to 25 lbs.)

AVAILABILITY:

Part-time 3-5 days/week (15-25 hours/week) dependent on event schedule

Compensation & Benefits:

$20-23/hour dependent on experience

Discounts on meals