Events Coordinator / Events Manager

About the role:

Preface is looking for an organised and hands-on Events Coordinator / Events Assistant Manager or Manager to support the plannings, logistics and on-site execution of events. This role is ideal for someone who enjoys coordinating people and suppliers, managing details, solving problems and making sure events run smoothly from set-up to pack-down.

What you’ll be doing:

Support event planning, timeslines, checklists, run sheets, schedules and action plans

Coordinate venues, layouts, equipment, transport, deliveries, storange, registration, signage, catering, security and other relevant requirements

Communicate with suppliers, contractors, venues, production teams, caterers, entertainers, technicians and event partners

Assist with quotations, purchase requests, invoice follow-up and events cost tracking

Support on-site set-up, guest registration, event operations, programme timing, troubleshooting and pack-down

Maintain events briefs, contact lists, floor plans, inventory lists and operational documents

Keep internal teams and external partners updated on deadlines, changes, risks and outstanding actions

Prepare practical contingency plans for delays, weather, equipment issues, supplier changes and other on-day challenges

Support post-events debriefs, supplier follow-up, inventory returns and reporting

What we're looking for:

4+ years of experience in event support, project coordination, operations, hospitality, production, marketing, administration or similar roles

Strong project management and time management skills with the ability to multitask and meet deadlines in a fast-paced environment

Excellent and confident communication and interpersonal skills; fluency in English and Cantonese is a plus

A practical, calm and solutions-oriented approach to unexpected challenges; Creative problem-solver with a keen eye for detail and attendee experience

Adaptable, comfortable with ambiguity and willing to learn

Ability to work flexibly, including occasional evenings/weekends for events

Experience in event production, venue operations, hospitality, marketing PR, communications, brand activations is a plus. Agency experience is a plus, not a requirement. Experience from operations, customer service, administration, retail, hospitality, student organisations or community events is also valued

Becoming a Prefacer

We believe that our talent is what differentiates us from the world. Our People Team is dedicated to maximize the potential of our talents through developing traits, skills, and knowledge that will help you become an effective business leader. Our culture of collaboration and growth is what enables us to stay innovative and supportive throughout the speed ride of growth. In addition to high growth opportunities, we also offer a range of perks and benefits to our talents:

We care about your wellbeing

Competitive health insurance

Complimentary food & beverage for you and your loved ones at Preface Coffee & Wine

We care about your growth & development

Complimentary tech knowledge upskilling

Global exposure

Great career development opportunities in a growing company

Do meaningful work - be part of the future of education technology and a leading force in the industry

We care about your day to day

Premium working locations

Casual work attire