Executive Administrative Assistant

Description

The Executive Administrative Assistant will provide high-level administrative support. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast paced environment.

Essential Duties/Responsibilities to be performed with or without accommodation

• •Calendar Management: Coordinate and manage complex schedules including arranging meeting, appointments, and travel itineraries.
• •Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, emails and phone calls.
• •Information Management: Organize and maintain sensitive information, document, and files, ensuring confidentiality and accessibility.
• •Meeting Coordination: Prepare agendas, take minutes and distribute materials for meetings ensuring seamless communication and follow-up on action items.
• •Project Support: Assist in various projects, and initiatives, including research, data analysis, and presentation preparation to support strategic decision-making.
• •Relationship Management: Build and maintain strong relationship with key stakeholders, both internally and externally, to facilitate effective collaboration and communication.
• •Expense Management: Process and track expense reports, invoices and reimbursement in a timely and accurate manner.
• •Office Operations: Handle administrative tasks such as ordering supplies, managing office equipment, and coordinating office events or functions.
• •Travel Arrangements: Coordinate travel logistics, including flights, accommodation, transportation, ensuring smooth travel experiences for executives.
• •Prioritization: Anticipate needs and proactively manage competing priorities, deadlines, and requests to optimize executive productivity.

Requirements

Qualifications:

• •Bachelor’s Degree in Business Administration, Management, or related field is preferred
• •Proven experience as an executive assistant or similar role.
• •Strong proficiency in Microsoft Office Suite and other relevant software applications
• •Exceptional organizational and time management skills with acute attention to detail.
• •Excellent communication and interpersonal abilities, with a high level of professionalism and discretion.
• •Ability to work independently, prioritize tasks, and adapt to changing priorities in a dynamic environment.
• •Discretion and confidentiality in handling sensitive information and confidential matters.

Work Environment and Physical Demands required to perform essential functions

• •Moderate noise (business office with computers, phone, printers, light traffic)
• •Ability to sit at a computer for an extended period of time
• •Regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer keyboard and telephone
• •Specific vision abilities include close vision requirements due to computer work
• •Ability to lift up to 20lbs

MTC Holding Corporation is an equal opportunity employer