EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST

Summary

The primary purpose of this position is to serve as the Executive Administrative Support Specialist for the A5/8 directorate, performing as the single point of contact for a wide variety of executive, administrative, protocol, budget and official functions trips in support of Directorate objectives and AMC command's mission. Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

Duties

Performs executive, administrative, and analytical support services for the A5/A8 directorate and senior staffs. Provides Protocol support for the directorate and serves as the principal trip specialist for the Director and senior staff by performing a wide variety of travel advisory support functions. Acts as the single focal point for all official travel by the Director and Two Deputy Directors, Strategy, Plans, Requirements, and Programs, Air Mobility Command. Manages Directorate resources for executive administrative support, services and activities. Independently plans and performs complex administrative support duties requiring different approaches and methods from one assignment to another.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Position GS-0301-09 SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes; Applying in-depth knowledge of administrative concepts, principles, and practices sufficient to perform independently such as eliminating conflict and duplication in extensive office procedures; determining when new procedures are needed; systematically studying and evaluating new policies, methodologies; and procedures and recommending acceptance or rejection of their use; Identifying, analyzing and recommending solutions to problems in administrative procedures, work processes, and workload distribution,; Providing comprehensive knowledge of administrative management guidance, civilian and military protocol, military services regulations and standards of conduct; Analyzing and measuring effectiveness of the programs within organization to develop and implement efficient and effective administrative policies and procedures using qualitative and quantitative techniques; Demonstrating skill in all aspects of written and oral communications, knowledge of various office automation software programs, tools and techniques to support office operations and produce variety of documents such as letters, reports, spreadsheets, databases, and graphs, etc. OR EDUCATION: Must have a master's degree or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: Must submit copies of your college transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience can be used to qualify. Must submit copies of your college transcripts. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge and skill in researching, analyzing, evaluating a variety of DoD and AMC executive administrative and information support guidelines and policies, and resolving problems and issues quickly and accurately to support the directorate's program effectiveness and organizational productivity; gather and assemble facts; draw conclusions; devise appropriate solutions to problems, independently prepare a variety of documents and correspondence. Knowledge and general understanding of the Air Mobility Command (AMC) and the Department of Defense (DOD), Joint Staff, other Services, Major Commands, and military and civilian traditions, customs, travel requirements and goals to interact with management officials within internal and external organizations to successfully apply military protocol, etiquette manuals and guides, USAF and Command policies, regulations, agency policy, practices and procedures to organize and oversee protocol events. Knowledge of, and ability to successfully apply standard protocol courtesies to be accorded to distinguished visitors primarily from the United States and within the Department of Defense to establish and maintain a harmonious working relationship with all levels of management and staff members within and outside of the directorate, to include senior military and civilian leaders at higher echelons, foreign and civilian dignitaries, and individuals in local and other government agencies. Knowledge of various computer information systems, tools, and techniques to support office operations and produce a variety of correspondence and documents; ability to interpret existing regulatory guidelines and develop directorate guidelines, instructions, supplements and/or procedures to independently plan individual workload to meet deadlines and coordinate event support requirements with a variety of organizations utilizing office automation software such as Word, Excel, and PowerPoint. Ability to effectively communicate both orally and in writing, manage and/or resolve complex issues and maintain good working relationships. Practical knowledge of pertinent budgeting and accounting practices and procedures to project, monitor, and document collection and expenditure of funds. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.