Executive Administrator for Lead Pastors - Part-Time

Description

The Executive Administrator to Lead Pastors is a trusted and integral part of the Lead Pastors’ team, helping carry the heart, vision, and mission of Next Level Church through exceptional administrative leadership and relational support. Reporting to Director of Resource Expansion and Lead Pastors Office, the Executive Administrator has the primary responsibility of supporting the Lead Pastors’ office by managing priorities, anticipating needs, coordinating details, and helping to turn decisions into action. This role helps remove distractions, so the Lead Pastors can focus on pastoring and leading Next Level Church and the Next Level Relational Network. This is a part-time role working 20-25hrs a week.

Essential Functions:

• •Support the Lead Pastors: Serve as a trusted first point of contact, manage calendars and daily priorities, coordinate meetings and appointments, prepare necessary resources, and ensure timely follow-through on decisions and commitments.
• •Coordinate and Execute: Organize travel, guest speaker details, meetings, retreats, events, and special projects while providing Sunday and special event support, including sermon slides and presentation materials.
• •Lead and Collaborate: Build and lead a central administrative serve team, partner with the Lead Pastors’ administrative team, coordinate with Executive Leadership Team administrators, and provide clear direction, encouragement, and relational and spiritual investment.

Other Duties:

• •Maintain an organized and efficient Lead Pastors’ office, including files, SharePoint, resources, expenses, and administrative systems.
• •Anticipate and manage the practical details that keep the Lead Pastors and their office running smoothly.
• •Attend meetings with the Lead Pastors as needed and capture key notes, decisions, and follow-up items.
• •Support Executive Leadership Team meetings, off-sites, retreats, and special gatherings.
• •Provide encouragement and support to staff while representing the heart and voice of the Lead Pastors.
• •Handle errands and other practical needs as necessary.
• •Take on additional responsibilities and projects as needed to support the Lead Pastors and the ongoing needs of Next Level Church.

Requirements

EXPECTATIONS / SKILLS / PREREQUISITES:

• •Exceptional interpersonal, verbal, written, and organizational skills.
• •Professional, confident, and able to thrive in a fast-paced, multi-tasking environment.
• •Strong judgment and leadership ability, with the confidence to make decisions when necessary.
• •Highly organized, detail-oriented, resourceful, creative, and committed to excellence.
• •Ability to maintain confidentiality and handle sensitive information with wisdom and discretion.
• •Strong editing and proofreading skills with a basic understanding of budgeting and administrative processes.
• •Ability to build relationships, lead a team, and work collaboratively across multiple departments and projects.
• •Proficiency in Microsoft Office and ability to learn new software and technology as needed.
• •Positive, steady, people-oriented team player with a strong work ethic and heart to serve.

TRAITS FOR SUCCESS IN CALLING:

• •See themselves as a son/daughter of God who is passionate about the Kingdom and has a total commitment to be planted in Next Level Church as their home.
• •Fully support the Church Purpose/Core Values, having the spiritual depth that supports the Leadership Behavioral Values while championing and defending the culture.
• •Able to uphold our Staff Covenant, including Biblical Standards for Spiritual Leadership with a constant desire to become more like Jesus.

PERFORMANCE MEASURES:

• •Goals set and evaluated each trimester through actionable objectives.
• •Next Level Church Core Values: Set Free to Be | Strive to Thrive | Better Together | Serve All, Love All | Live to Give.
• •Next Level Church Leadership Behavioral Values: Love | Trust | Teachability | Sacrifice | Resourcefulness | Loyalty | Fun.

TIME COMMITMENT:

• •Working Hours – Monday - Thursday. Part-Time staff are expected to work 20-25 hours per week as directed, including some weekends or after normal business hours when needed.
• •Weekly Staff Gatherings, Monthly Chapels, Team Offsites, Staff Days, and Events.

NOTE: This ministry role description is not intended to be all-inclusive. We believe everyone has a role, a team, and gifts that God has given them. The staff member may perform other related duties requested by their supervisor or Executive Leadership Team to meet the ongoing needs of the ministry of the church.