Executive Assistant

At Accenture Federal Services, nothing matters more than helping the US federal government make the nation stronger and safer and life better for people. Our 13,000+ people are united in a shared purpose to pursue the limitless potential of technology and ingenuity for clients across defense, national security, public safety, civilian, and military health organizations.

Join Accenture Federal Services, a technology company within global Accenture. Recognized as a Glassdoor Top 100 Best Place to Work, we offer a collaborative and caring community where you feel like you belong and are empowered to grow, learn and thrive through hands-on experience, certifications, industry training and more.

Join us to drive positive, lasting change that moves missions and the government forward!

The Executive Assistant provides an advanced level of executive support to various executives with complex organizational responsibilities. The Executive Assistant serves as the primary support and acts as a liaison between the executives and his/her organization. In some cases, and within pre-agreed limits, the Executive Assistant may act as the executive representative. The Executive Assistant independently completes assigned non-routine tasks to meet goals and may work in a team environment. The level of support requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executives’ organization and clients.

Key Responsibilities:

Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).

Compile, process and analyze data based on research objectives and prepare reports

Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.

Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive

Arrange conference calls, video conferences or data conferences occasionally involving a global audience

Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).

Prepare draft proposals and presentations with directions from Executive and/or support from other individuals or service departments, as necessary

Review and sort paper-based and electronic mail, identify action required and take action where appropriate

Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)

Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed

Develop relationships with executives’ clients and their EA’s

Provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls

May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.

Maintain voicemail and email distribution lists

Be proactive in keeping up with industry best practices and administrative skills and willingness to adapt to changes in day-to-day role

Embrace new office software and technology effectively when role demands completion of new tasks

Troubleshoot basic technical issues and coordinate with IT support when needed.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications:

Requires a minimum of 2 years of progressively responsible secretarial and administrative experience.

Knowledge and Skill Requirements:

Able to quickly absorb new information regarding clients/projects/processes and tools.

Advanced knowledge of Outlook and calendar management

Advanced knowledge Word, Excel and PowerPoint applications.

May also require working knowledge of other office software applications.

Excellent interpersonal and communication skills.

Able to work well with all levels of management, staff, outside clients and vendors.

Deep work experience within each function.

Advanced multi-tasking skills.

Deep knowledge of executive business-related preferences.

Leadership skills and ability to influence others.

Resourcefulness.

Ability to independently solve problems and make recommendations.

Excellent follow-up skills.

Project management skills.

As required by local law, Accenture Federal Services provides reasonable ranges of compensation for hired roles based on labor costs in the states of California, Colorado, Connecticut, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New York, Ohio, Vermont, Virginia, Washington, and the District of Columbia . The base pay range for this position in these locations is shown below. Compensation for roles at Accenture Federal Services varies depending on a wide array of factors, including but not limited to office location, role, skill set, and level of experience. Accenture Federal Services offers a wide variety of benefits. You can find more information on benefits here. We accept applications on an on-going basis and there is no fixed deadline to apply.

The pay range for the states of California, Colorado, Connecticut, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New York, Ohio, Vermont, Virginia, Washington, and the District of Columbia is:

$51,100 — $91,500 USD

What We Believe

As a company wholly dedicated to serving the US federal government, we bring together the best talent to help reinvent how federal agencies operate and deliver greater value for their mission and the American people. We have an unwavering commitment to creating a culture in which all our people are respected, feel a sense of belonging, and have equal opportunity. As a business imperative, every person at Accenture Federal Services has the responsibility to create and sustain a culture where everyone feels welcomed and included. This is grounded in our core values and our experience that hiring and developing great people who reflect different perspectives, experiences, and backgrounds is key to driving innovation and delivering the results that our clients and the country count on.

Equal Employment Opportunity Statement

We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities. For details, view a copy of the Accenture Federal Services Equal Opportunity Policy Statement.

Accenture Federal Services is an Equal Employment Opportunity employer. Additionally, as an Affirmative Action Employer for Veterans and Individuals with Disabili