Executive Assistant

About the Role

Support the founders and leadership team at an early-stage defense technology company. This broad operational role helps the team stay coordinated and effective, while owning internal systems, office operations, and cross-functional projects.

What You'll Do

Manage scheduling, calendars, and meeting coordination for executives and the broader leadership team.

Arrange travel, lodging, and on-site logistics for team trips, demonstrations, offsites, and visits.

Coordinate vendor renewals, contracts, and office administration.

Build and maintain practical internal documentation, trackers, and knowledge bases.

Administer internal tools and SaaS platforms, including user access, provisioning, and renewals.

Coordinate visitors, NDAs, schedules, and site visits.

Support office operations and onboarding logistics as the company grows.

Own special projects and operational work, collaborating across engineering, operations, and leadership.

What We're Looking For

Two to five years of experience in executive operations, a founder's office, consulting, banking, or another high-output generalist role.

Experience at a startup or high-growth technology company.

Familiarity with project management tools and SaaS administration.

Strong organization, judgment, communication, and follow-through, with the ability to handle sensitive information and turn ambiguous needs into clear plans.

A self-directed, action-oriented approach and comfort working across teams and vendors.

U.S. Person status as defined by U.S. law, including U.S. citizenship, permanent residency, or protected asylee or refugee status.

Compensation & Benefits

Base salary: $90,000 to $120,000 annually. Visa sponsorship is not available.

Location

On-site in San Francisco, California. The role requires consistent in-person presence, typically Monday through Friday, 9 a.m. to 6 p.m., with most Saturdays and some evenings also required.