Executive Assistant

Job Posting Title:

Executive Assistant

Req ID:

10161991

Job Description:

契約社員（1年更新、上限3年まで）、正社員登用の可能性有

Principal Accountabilities:

Provide overall coordination, administrative support, and basic research for the leadership team of Disney Cruise Line business in Japan including:

Assist in ensuring smooth and effective communication both within the Walt Disney Company (e.g. DCL, WDI, WDCJ, etc.), as well as with external parties (e.g. OLC counterparts, shipyards, government entities, etc.)

Act as coordinator for information exchange between groups within the Walt Disney Company as well as external parties

Handling business communication via email, phone and any other means

Coordinate meeting schedule for the leadership team

Maintaining the leaderships’ calendar and contacts in Outlook

Arranging meeting rooms, interpreter(s), security clearance, and IT equipment as needed

Organize all business trip logistics for the leadership team

Support and coordinate all incoming business trip agendas making sure all the required logistics are being met

Conducting basic research & analysis and provide reliable summaries

Checking executive & team files for accuracy and consistency

Creating professional presentations and executive level communications as needed

Compiling input for creating agendas and reports

Note: Above 3 categories comprise majority of work responsibilities

Preparing, filing and maintaining documents as necessary: Communiques, Transmittals, Expense reports, Business Trip Notifications, emergency contact list, correspondences, etc. (English and Japanese)

Process time sheets, expense reports, vacation and leave requests and other administrative work as needed

Receive and facilitate guests for meetings

Support facilitating senior executive visits and events as necessary

Knowledge and Skills:

Minimum 5 years professional work experience

Excellent verbal and written communication skills in both English and Japanese.

Ability to work under pressure and handle multiple priorities without jeopardizing quality

Ability to work effectively in a team environment, to collaborate and interface with team members internal and external to the organization

Ability to think and act strategically

Strong interpersonal skills, ability to interface with all levels of staff

Ability to coordinate, prioritize, and execute projects on deadline

Strong administrative skills and organizational proficiency

Proven advanced Microsoft Office knowledge, including expertise in Outlook, Excel, Word and PowerPoint

Flexible to work outside of normal office hours when the necessity arises

Experience working with a senior executive advantageous

Valid Japanese driver’s license and willing to drive is a plus

Job Posting Segment:

Walt Disney Attractions Japan

Job Posting Primary Business:

Human Resources

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Chiba-ken, Japan

Alternate City, State, Region, Postal Code:

Date Posted:

2026-10-07