Executive Assistant

Summary

Serves as the Executive Assistant to the Executive Director (SES), Office of Operations, with delegated authority and broad responsibility for executive advisory services, strategic planning, policy coordination, and operational integration. Provides leadership in advancing enterprise initiatives, resolving complex issues, and representing the Executive Director in high-level internal and external engagements.

Duties

The Executive Assistant provides provides high-level executive support, strategic analysis, and operational coordination across OALC Office of Operations. The major duties and responsibilities include, but are not limited to the following: Advising the Executive Director on operational priorities, policies, and resource decisions affecting organizational performance. Analyzing complex legislative, regulatory, and organizational issues and recommending executive actions. Coordinating strategic planning, policy implementation, and resource integration across Office of Operations programs. Serving as the principal liaison among HR, budget, and operational support functions to align priorities and initiatives. Leading cross-functional projects to improve operational effectiveness, workforce capability, and business processes. Overseeing implementation of policies, procedures, and initiatives and resolving cross-organizational issues. Coordinating policy, compliance, and program matters with VA offices and external stakeholders. Reviewing directives, legislation, reports, and inquiries and recommending implementation strategies. Integrating budget, workload, workforce, and program data to support resource planning and decision-making. Evaluating budget and staffing requirements and recommending resource allocations to support mission objectives. Preparing executive briefings, decision papers, issue analyses, and correspondence for Executive Director review and signature. Representing the Executive Director in meetings and engagements with senior officials and stakeholders. Building consensus among diverse stakeholders to resolve sensitive, high-visibility issues and initiatives. Conducting special studies and analyses and developing recommendations to address complex management challenges. Directing and reviewing executive communications and correspondence to ensure accuracy, quality, timeliness, and policy compliance. Work Schedule: Monday to Friday, 8:00am to 4:30pm Compressed/Flexible: May be available with supervisory approval Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in person work unless they have an approved exemption. Telework: Available - Ad Hoc telework (situational telework) as determined by the agency policy Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant/PD001090 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to some former Federal employees applying for reinstatement, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing advisory support to senior leadership on complex operational, workforce, budgetary, and policy matters; coordinating activities across multiple functional areas to support organizational priorities; leading cross-functional initiatives and resolving complex organizational issues; interpreting and implementing policies, directives, and legislative requirements; overseeing budget, staffing, and resource management activities; preparing executive-level correspondence, briefings, and decision documents on sensitive matters; and conducting analyses to support strategic decision-making and organizational performance. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Resume must include job title and employer name, number of hours worked per week, start and end dates (including month and year), list of duties and responsibilities for each position held. In addition, if the experience was a federal position, you must list the grade for each position held. Failure to include this information may result in an ineligible rating. A full year of work is considered to be 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary, is performed in a typical office setting; although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be found well qualified, applicants must meet the following qualifications: Demonstrated experience providing executive advisory services to senior leadership on complex operational, workforce, budgetary, and policy matters, including the analysis of issues, development of recommendations, and coordination of solutions that support organizational objectives and mission accomplishment. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Local Commuting Area: The local commuting area for this position is defined as a radius of 50 miles from Washington, DC. This includes all locations that fall w