Executive Assistant

Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO’s day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level.

You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise. This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment.

What you will do

Manage the CEO’s complex calendar, communications and international travel across multiple time zones

Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO’s time is used effectively

Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials

Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed

Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials

Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders

Handle confidential and sensitive information with a high level of discretion and professionalism

Support board meetings, offsites and strategic or cross-functional projects

Manage expenses, invoices and approvals accurately and efficiently

Work closely with other Executive Assistants to provide seamless support and coverage

Provide flexibility and responsiveness outside standard working hours when required

What you need to succeed

A minimum of 5 years working experience as an Executive Assistant

Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment

Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel

Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently

Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders

High level of discretion, integrity and professionalism when handling confidential information

Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure

Strong attention to detail, ownership and follow-through, with a collaborative and hands-on approach

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)

Excellent written and verbal communication skills in English; additional languages are a plus

Comfortable working 5 days a week in the office and working flexible hours

What we offer

At Flow Traders, we create the conditions for hard‑working, high‑performing people to do their best work. From a thorough onboarding and ongoing access to Flow Academy, to latest technology and a collaborative, non‑hierarchical culture, we give you the tools, ownership, and support to move fast and drive outcomes. We keep a close‑knit, small‑company feel while offering competitive salary, annual discretionary profit share, and comprehensive benefits, so talent can grow here, and stay here. See our benefits below:

Flow Academy and opportunities to attend domain-related conferences

Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar

In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles

Company boat

In-house gym and sessions with personal trainer

Bi-weekly massages

Annual company trip and a variety of events throughout the year, such as the New Years Event

Global rotations across our offices worldwide

and more

Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.