Executive Assistant

Job Summary

GoldBug is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to the CEO. This trusted individual will play a critical role in managing the CEO's day-to-day operations, optimizing time and priorities, and ensuring seamless coordination across business and personal commitments. The role also oversees office operations, facilities, vendors, and workplace administration to support a productive and engaging employee experience.

Key Roles and Responsibilities

Manage the CEO's calendar, travel, and correspondence, proactively addressing scheduling and competing priorities.

Serve as a liaison between the CEO and internal/external stakeholders.

Coordinate Board of Directors meetings, including scheduling, agenda preparation, and distribution of meeting materials.

Oversee office operations, vendor relationships, office supplies, workplace services, and employee-facing administrative functions to ensure smooth day-to-day operations.

Support special projects and administrative initiatives as assigned by the CEO.

Maintain confidentiality while handling sensitive business and personal information.

The Ideal Candidate

3+ years of experience supporting senior executives, preferably at the C-suite level.

Exceptional organizational, prioritization, and multitasking skills.

Strong written and verbal communication abilities.

Ability to exercise discretion and handle highly confidential information.

Self-motivated with strong attention to detail and follow-through.

Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Comfortable managing occasional personal administrative responsibilities.

Additional Details

Comprehensive benefits package including medical, dental, vision, life insurance, disability, 401(k) with match, paid vacation, and paid sick/personal leave.

Hybrid work environment.

GoldBug is an Equal Opportunity Employer committed to diversity and inclusion.