Executive Assistant

Executive Assistant

Location: San Francisco

Reporting to: Marcie Vu and Mark Terbeek

ABOUT GREYCROFT

Greycroft is a multi-stage, multi-strategy venture capital firm that partners with entrepreneurs building category-defining companies across technology, sustainability, and consumer brands. Founded in 2006, Greycroft manages over $4 billion in assets and has made more than 400 investments since inception. Additional information can be found at greycroft.com

OBJECTIVE

We are looking for an Executive Assistant to join us onsite in San Francisco, providing dedicated support to two investment team partners in a high-velocity, high-stakes environment. You must be a thoughtful, professional communicator, hyper-organized, and skilled at prioritizing demands for two partners without missing a beat. We are seeking an individual who is calm under pressure, exercises excellent judgment and discretion with sensitive deal and firm information, and anticipates needs before being asked. The ideal candidate prioritizes the team over themselves, is enthusiastic about venture capital, and is passionate about driving efficiency for both partners and the broader firm.

RESPONSIBILITIES

Calendar & Schedule Management

Manage complex, high-volume calendars for two investment team partners, each with distinct scheduling needs

Proactively structure and prioritize time for meetings, travel, board commitments, and deal work

Anticipate scheduling conflicts and resolve them before they require the partners’ attention

Communications & Correspondence

Serve as a key point of contact for internal and external stakeholders, always exercising discretion and professionalism

Draft, manage, and triage correspondence with sound judgment on urgency and priority

Adapt communication style and approach to match each partner's preferences and working style

Travel & Logistics

Coordinate detailed, often fast-changing travel arrangements

Manage expense reporting and related administrative logistics

Cross-Functional & Firm-Wide Coordination

Balance individual partner priorities against broader firm-wide goals and deadlines

Partner with other members of the investment and operations teams to ensure alignment across the firm

Deal & Portfolio Support

Prepare briefing materials and background context ahead of founder, board, and LP meetings

Support diligence processes by coordinating calls, materials, and follow-ups

Coordinate board meeting logistics and ongoing touchpoints with portfolio companies where necessary

Confidentiality

Maintain the highest level of discretion when handling sensitive deal, financial, and personnel information

REQUIREMENTS

A minimum of 5 years of experience in an Executive Assistant role, preferably supporting C-level leadership within venture capital/private equity or relevant financial services industry

Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively

Strong written and verbal communication skills, with a high level of professionalism and discretion

Demonstrated ability to operate independently and proactively with minimal direction

Strong ability to manage ambiguity, exercising sound judgment when instructions are incomplete

Preference for AI fluency with the ability to seamlessly use the modern technology stack used by the firm, including but not limited to Microsoft Suite, Zoom, Slack, Dropbox, ChatGPT/Claude, etc.

High degree of discretion and trustworthiness in handling confidential information

A collaborative, team-first mindset with a strong sense of ownership and follow-through

Calm, even-tempered, and resilient under pressure

Bachelor's degree or equivalent experience in a related field is preferred

Total Compensation Range: $150-175K